We are seeking a motivated Business Administrator for our client. This role involves providing scheduling assistance to one or two Partner Directors in a fast-paced environment, offering a unique opportunity to work closely with an experienced admin, which will facilitate a faster ramp-up and learning experience.
Key Responsibilities:
Proactively manage calendars for Partner Directors.
Support employee onboarding and offboarding processes.
Assist with headcount management, vendor account management, and distribution/security group ownership.
Provide team support, including space management, office moves, and procurement of equipment and supplies.
Organize and facilitate team events.
Maintain confidentiality of information and ensure compliance with policies and procedures.
Communicate effectively and build relationships within the business support community and leadership.
Solve complex problems as they arise, demonstrating flexibility and quick thinking.
Typical Day Breakdown:
30% Managing Partner Directors' calendars
30% Onboarding new hires
20% Team support
20% Planning morale events and managing supplies
Candidate Requirements:
Experience: 2-4 years of relevant work experience
Education: Bachelor's degree preferred
Disqualifiers: Candidates with frequent job changes (less than 15 months in a single role) are not eligible.
Ideal Candidate: Independent, able to thrive in a fast-paced environment, with prior experience supporting a director/VP.
Top Hard Skills Needed:
Minimum 2 years of calendar support in Outlook
Minimum 2 years of team support experience
Minimum 2 years of experience with new hire onboarding
Additional Qualifications:
5+ years of proven relevant work experience
BA/BS degree is desirable but not required
Proficiency with Microsoft software, including Microsoft Office and Outlook