The individual hired will be supporting projects such as office suite remodels, tour expansion exhibits, building demolition and café renovations.
We are seeking an experienced construction project coordinator with estimating experience to provide support to the Projects Director and the Construction Services team. This position requires construction experience and abilities as a planner and facilitator to various teams and multiple projects.
Responsibilities:
Assist Dir., Projects in project start-up, system set ups, timelines, meeting notes, communications for all Studio Services projects as required.
Gather and track estimates from various WBSO trades and/or external vendors as required for assigned projects.
Create slide decks and presentations for each project to present to clients and to share with Executive Management at Bi-Monthly and Quarterly meetings
Assist on-boarding of new vendors with Procurement and Legal departments (requesting COI, Contracts, NDA's, passes, lot/building access, etc.)
Maintaining a wide variety of digital department records including confidential project information and detailed schedules
Assisting with organizing, categorizing and compiling of construction project materials
Arranges outside engineer/vendor support services in coordination with Construction Services team, as needed
Assisting with compliance reporting and tracking
Compiles and updates detailed job update reports for distribution to clients
Tracking of project timelines and milestones, material orders, equipment delivery dates, trade installation schedules, etc.
Compiles and organizes project files, including as-builts, schedules, and budgets
Organizing and maintaining project files, assisting with taking project meeting notes and providing status update and action item notes following meetings.
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Must Have Skills / Requirements
3-5 years of experience in construction services, architectural or general contractor firms, construction contractor license a plus.
Experience in project management support to one or more executives in a fast-paced, multi-project environment.
Previous experience doing project coordination
Project organization and presentation skills
Excellent computer proficiency and advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint, as well as applications such as Zoom, Microsoft Teams and Adobe Suite
Nice to Have Skills / Preferred Requirements
Familiarity with programs such as ProCore, AutoCAD, Bluebeam or Construction Cloud
Soft Skills
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Education / Certifications
High School diploma
College or trade school specific certification
About Delphi-US
Delphi-US is a national recruiting firm based in Newport, Rhode Island. We specialize in IT, Engineering and Professional Staffing services for premier corporations and a multitude of industries across the United States. We are the Peacemakers In The Talent War - bringing the best and brightest talent to Employers of Choice, enabling critical project success, fostering progressive employment relationships, and promoting competitive advantages for our Clients and the Talent Marketplace we serve. Delphi accomplishes this with a proprietary skill-based and cultural matching process that results in higher qualified submissions along with increased interviews and offer rates. You'll find our team is highly experienced, friendly, professional and ready to advocate on your behalf, armed with industry trends, and an understanding of employer expectations.