Executive Administrative Assistant (6-12 months contract) - possibility to go perm.
Location: Alpharetta, GA
Pay Range: $28-30 hourly during the contract
Eligible for Benefits after 60 days of contract
One of our clients in the Bank and Financial industry is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to senior members of their division. In this role, you will be responsible for managing calendars, handling phone calls, coordinating travel arrangements, organizing events, and assisting with various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication and problem-solving skills, and has a strong background in supporting multiple professionals in the financial services industry. This is a fast-paced environment that requires the ability to multitask and prioritize effectively.
Responsibilities:
Serve as the first point of contact for phone calls, exercising discretion and professionalism
Manage calendars, schedule meetings and conference calls, and handle meeting conflicts
Coordinate with various departments to gather information and respond to requests
Plan and organize internal events, including registrations, room reservations, and catering
Arrange domestic and international travel, including flights, hotels, and transportation
Prepare and submit expense reports, ensuring accuracy and timely submission
Create and format documents using Microsoft Office Suite and Adobe Pro
Manage shared sites and collaborative platforms for the team
Support projects and provide backup coverage for other administrative assistants
Qualifications:
3-5 years of experience supporting senior professionals with calendar management and travel arrangements
Experience in the financial services/banking industry required
Bachelors degree is preferred, or 5+ years of relevant corporate experience
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail and exceptional organization and time management abilities
Enthusiastic and positive team player with a willingness to collaborate
Ability to thrive in a fast-paced environment and handle multiple tasks concurrently
Proficiency in Microsoft Office suite, particularly PowerPoint, Excel, and Outlook
Knowledge of O365 and Microsoft Teams is a plus
Proactive mindset and commitment to staying up-to-date with office procedures and technical training
Experience with Concur, SharePoint, Fieldglass, and Ariba is a plus