An international law firm, is actively recruiting a Professional Assistant for the Labor and Employment team in our Los Angeles office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
Responsibilities and Accountabilities
Provides general administrative support, including managing attorney's Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
Complies with the firm's Client File Maintenance policy for managing the client file for both electronic and hardcopy files.
Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage folders and communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately.
Manage electronic files, monitor attorney's Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files.
Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda.
Reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
Arranges conference calls with clients and other outside parties, may provide telephone coverage for team and work group; responds to client inquiries.