Responsible for accurate and timely set up of all new contracts and changes into Deltek Costpoint. Maintains all data required for billing, generating invoices and transmitting to customer billing systems. Works with operations to maintain and identify projects needing billing or funding. Owns the assignment of project numbers to all new awards.
Responsibilities:
Accurately enters new contract/task order/account information submitted by the sales organization into Costpoint. Perform due diligence reviews on all contracts submitted for order processing.
Ensures billing parameters match the customer's Contractual Agreement as applicable. Maintain billing schedule to ensure that contracts are billed on time.
Prepare monthly and quarterly manual customer billings for installation projects and maintenance projects in accordance with contract terms and guidelines. Work closely with the Sales group, Contracts department and project personnel to ensure prompt and accurate billing.
Process, prepare and submit electronic invoices to government and non-government customers using WAWF (Wide Area Work Flow) and other electronic methods as required by the contract. Forward documentation on client acceptance.
Be the customer interface for all billing related issues. Responsible for investigation, analysis, escalation and resolution of accounts receivable issues.
Maintain project invoice file and electronic invoice correspondence/log. Monitor the Billing Mailbox and respond in a timely fashion.
Serve as the backup for the billing responsibilities for other subsidiaries.
Assist internal and external customers regarding billing inquiries while ensuring accuracy, accountability, and timeliness to the customer. Assist direct communication with customers, Sales and other internal departments as required.
A key player in the month-end and year-end closings. Willing to work in a deadline driven, fast paced environment.
Requirements:
Government contract billing experience; eight (8) or more years required
Degree in Business Administration, Finance, Accounting or a related field.
Extensive knowledge and experience in reviewing government contract awards for billing requirements
Knowledge of Excel applications
Deltek Costpoint or GCS experience
Detail oriented, reliable and be able and willing to work in a deadline driven environment.