f'cMIX is a family owned volumetric ready mix concrete supplier. We have are hard working with a fun and casual work environment. The company is poised for continued growth and we are looking for someone to take the reins of the office to allow the owner more time to focus on growth, strategy and sales.
The Office Administrator is responsible for a providing a wide range of office management and support to the company including managing office staff, accounting (ap/ar, book keeping) answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements, preparing quotes/proposals, fleet management, purchasing and writing correspondence.
Position Responsibilities
Managing overall administrative activities for the office
Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement and housekeeping of office facilities; purchasing office supplies, furniture, office equipment etc. for the entire staff
Performing administrative work such as typing, filing, sorting, and distributing mail; assisting with the preparation of correspondence to clients
Purchasing of materials, parts and equipment as requisitioned by the team.
Maintaining confidentiality of sensitive and confidential information
Process accounts payable and accounts receivables in an accurate and timely manner and other related activities
Will be participating and supervising in a wide-range of company projects and events
Create reports and maintain performance metrics for the company.
Perform dispatching duties as required.
Maintain records to comply with our QA/QC program.
Assist in recruiting new employees.
Lead the employee on-boarding and off-boarding processes
Coordinate social media presence
Develop, document and maintain training documents/procedures
Develop, document and maintain office work process/procedures
Perform other work-related duties as assigned
Position Qualifications
Previous experience in an office environment
Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required. Experience with BlueBeam is a plus.
Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
Excellent communication, interpersonal, and presentation skills