Administrative Assistant at Charles Aris Executive Search in Greensboro, North Carolina

Job Description:

For more than five decades, Charles Aris Executive Search has specialized in locating exceptional talent for hundreds of organizations, from start-ups to leading Fortune 500 companies. As a Receptionist, you will perform routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record keeping. This position allows for the opportunity to take on increasing responsibility within the company as capability is demonstrated. Attention to detail, high energy, pro-activity, excellent organization, and follow-up skills are essential. Must be on-site Monday through Thursday (can work remotely on Fridays)

Essential Functions

1. Answering incoming calls, transferring them accordingly

2. Designated resource for the Greensboro, NC office as it relates to team members' support needs.

3. Ordering, receiving, and stocking office supplies (desk supplies, copy supplies, beverages, food supplies, or any general supplies

4. Preparing for and greeting office visitors

5. Managing designated office vendor relationships

6. Planning and coordinating team events

7. Executing designated record-keeping activities across applicable tools and systems

8. Proofing, cleansing, and formatting references for production

9. Ordering, receiving, and coordinating gifts (including shipping where applicable)

10. Additional projects and activities as assigned/needed by the team

Competencies

1. Interpersonal skills, working well with others while maintaining a positive, upbeat, can-do attitude

2. Demonstrating a "servant leadership" mindset

3. Excellent written and verbal communication skills

4. Team player, willingness to step in and support the team when needed

5. Flexibility in adapting to an ever-shifting environment

6. Organized and detail-oriented (thoroughness, accuracy, and focus)

7. Time management, managing time proactively to complete tasks

Required Education and Experience

1. College degree and/or at least five years prior administrative experience

2. Excellent computer skills, including expertise in Microsoft Word, Excel, PowerPoint, and Outlook Apply Now