A global company is looking for a Senior Executive Assistant to the CEO. The role is hybrid-4 days in office, Fridays remote. Occasionally there will be a need it be in office on Fridays due to the CEO's needs. The company believes in championing a more equitable world. The CEO travels a lot. The office in CA is new and has a gym in the building and 120 employees. The Senior EA will have a private office next to the President. The President has been in the role for 2.5 years and is driving company transformation and led them to a record year last year.
About the Job:
Act as gatekeeper, time-advocate, and liaison for the President
Manage the President's busy calendar using Outlook, scheduling in different time zones
Prioritize requests for President's time
Be the point person for team requests and problem-solving, helping to keep the team on track and organized.
Schedule and coordinate meetings for President and local/visiting executives, including meeting room set-up, catering, and travel/lodging needs (itineraries)
Plan, coordinate, and facilitate various meeting agendas, functions, and events including offsites and leadership Team meetings - assist with the production of materials and pre-reads, taking notes, and tracking action items and keeping Executives updated to keep team on course
Manage events within budget
Coordinate travel including air and ground transportation, hotel reservations, security, visas and other travel documentation.
Prepare and edit correspondence, reports, and presentations
Maintains and track manager and team's project list and goals
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Process expense reports
Limited off-hour availability
About You:
Minimum of 7 years of experience in a related support position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Concur
Project management experience a plus
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small