Job Description: The Office Manager will be responsible for overseeing the daily operations of the office, ensuring a smooth and efficient working environment. This role requires a detail-oriented and resourceful individual with excellent communication and multi-tasking skills. Reports to CFO.
Essential functions:
Administrative Duties: Manage calendars, appointments and meetings. Organize and maintain office files, records and important documents. Greet visitors and clients, manage the front desk.
Financial Responsibilities: Prepare and manage the office budget. Monitor and record office expenses.
Human Resources: Assist in scheduling interviews, screening and onboarding. Coordinate training sessions for employees and new hires.
Office Maintenance: Order and maintain office supplies and equipment. Ensure the office environment is clean, safe and well-maintained. Manage relationships with suppliers, service providers and contractors. Coordinate with IT support.
Compliance and Policies: Implement and enforce office policies and procedures. Ensure the office complies with legal and regulatory requirements.
Strategic Planning: Oversee and manage office projects and initiatives. Identify and implement ways to improve office processes and efficiency.
Miscellaneous: Organize office events, team-building activities and celebrations. Coordinate travel plans. Provide administrative support.
Required education and experience:
Proven experience as an Office Manager or in a similar administrative role.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficiency in office software (e.g., MS Office, Google Workspace).
Familiarity with HR and compliance regulations is a plus.
Bachelor's degree in Business Administration or related field preferred.
Work environment:
5-Day Work Week with Flexible Options
At U.S. Light Energy, we understand the importance of a balanced work life, and we strive to provide a supportive and dynamic work environment for our team. Our standard workweek consists of five days, fostering a sense of routine and structure. We recognize that flexibility is key to productivity and employee satisfaction. Our hybrid work model allows employees the flexibility to choose between working in the office and remotely. This approach enables our team members to strike a balance between the collaborative benefits of in-person interactions and the comfort of remote work.
Physical demands:
Sedentary work that primarily involves sitting/standing.
? Never? Occasionally X Constantly
Light work that includes moving objects up to 20 pounds.
?NeverX Occasionally ? Constantly
Travel required:
This position is based in our headquarters.
EEO statement: U.S. Light Energy embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
What We Offer:
Competitive salary
Comprehensive benefits package including:
Company paid Health Insurance
401k with Company matching
Generous paid vacation
Revenue Sharing
Paid training and education opportunities
Our workplace culture promotes sustainability, innovation, and collaboration.