LHH is seeking a detail-oriented and highly organized Administrative Assistant to join our client's team in a manufacturing setting. In this role, you will support the logistics and supply chain operations, ensuring the smooth flow of goods and materials from suppliers to customers. This position is ideal for someone with strong administrative skills, excellent Microsoft Excel skills, and a keen understanding of logistics processes.
Key Responsibilities:
Administrative Support: Provide day-to-day administrative support to the logistics and supply chain department, including data entry, record keeping, and filing.
Shipment Coordination: Assist with the scheduling, tracking, and coordination of international, ocean freight shipments, ensuring timely deliveries.
Documentation Management: Prepare and maintain shipping documents such as bills of lading, packing lists, and invoices.
Inventory Management: Monitor and update inventory records in collaboration with warehouse and production teams.
Vendor Communication: Communicate with suppliers, freight carriers, and customers regarding shipments, delivery schedules, and any potential delays.
Report Generation: Compile and generate regular reports related to logistics performance, inventory levels, and transportation costs.
Compliance: Ensure all logistics activities comply with company policies and legal regulations, including customs documentation when necessary.
Customer Service: Respond to inquiries from customers and vendors, providing shipment status updates and resolving issues as they arise.
Team Collaboration: Work closely with production, warehouse, and procurement teams to streamline logistics processes and support overall business operations.
Qualifications:
High school diploma or equivalent; an associate degree in business, logistics, or a related field is preferred.
2+ years of experience in an administrative or logistics support role, preferably in a manufacturing environment.
Strong proficiency in Microsoft Office Excel
Experience with logistics or inventory management software (e.g., SAP, Oracle, QuickBooks) is a plus.
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills.
Ability to multitask and prioritize in a fast-paced environment.
Familiarity with shipping documentation and customs regulations is an advantage.