Job Description:
The Law Firm Administrator plays a key leadership role and is responsible for managing the daily operations of a mid-sized law firm, that is growing and expanding. This role requires a polished, professional individual who is proactive and adept at multitasking in a dynamic environment. The administrator will ensure the firm's financial health, manage human resources, oversee office operations, and maintain high standards of client service and regulatory compliance.
Key Responsibilities: Financial Management:
Oversee and manage the firm's financial operations, including budgeting, forecasting, and financial reporting.
Handle accounts payable and receivable, payroll, and the billing process with accuracy and efficiency.
Collaborate with external accountants to ensure compliance with tax regulations and financial reporting standards.
Monitor financial performance, identify cost-saving opportunities, and implement strategic financial initiatives.
Human Resources:
Lead recruitment, onboarding, and retention efforts for both legal and support staff.
Manage employee benefits, compensation packages, and performance evaluations.
Maintain employee records.
Ensure compliance with employment laws and foster a positive workplace culture.
Address employee relations issues with discretion and professionalism, facilitating conflict resolution when necessary.
Office Management:
Ensure smooth day-to-day office operations, including managing office supplies, equipment, and vendor relationships.
Implement and maintain office policies and procedures that promote efficiency and professionalism.
Coordinate with IT to ensure the firm's technology infrastructure is reliable and secure.
Create a professional office environment that reflects the firm's high standards.
Strategic Planning:
Assist in the development and execution of the firm's strategic goals.
Provide insights and recommendations based on analysis of firm performance.
Work closely with partners to identify and pursue growth opportunities, including potential practice expansions.
Client Relations:
Ensure exceptional client service by overseeing client intake processes and maintaining accurate client records.
Address client concerns promptly and professionally, ensuring effective communication between clients and the legal team.
Support the firm's reputation for excellence by ensuring client interactions are handled with the highest level of professionalism.
Marketing and Business Development:
Support the firm's marketing initiatives, including online presence, client outreach, and networking events.
Assist in organizing and managing business development activities that promote the firm's services.
Maintain and update the firm's website and social media profiles to reflect the firm's brand and values.
Qualifications:
Bachelor's degree in Business Administration, Management, or a related field.
At least 5-7 years of experience in law firm administration or a similar role, preferably in a mid-sized firm.
Polished and professional demeanor, with strong interpersonal and communication skills.
Proactive, self-starter with the ability to anticipate needs and handle multiple tasks simultaneously.
Extensive knowledge of financial management, human resources, and office operations.
Proficiency in legal management software, Microsoft Office Suite, and accounting software.
Discretion in handling confidential information and matters.
Strong problem-solving skills and the ability to thrive in a fast-paced environment.
Preferred Skills:
Experience in legal compliance, risk management, and client relations.
Knowledge of law firm billing practices and financial systems.
Experience in marketing and business development within a legal setting.
Working Conditions:
Full-time position with the possibility of extended hours during busy periods.
This position is in the office and occasional travel for meetings, conferences, or client events.
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