Company Overview: As a leading mattress and furniture retailer, we believe that a good night's sleep is the key to wellness. We are passionate about creating the ultimate sleep experience for our customers, and we are looking for an Administrative Assistant who can share our vision. We have a fun, dynamic, and diverse team of employees who work together to make our customers' dreams come true. Building on decades of experience, City Mattress is growing and innovating across all our departments. This means opportunity for you!
Job Summary: The Administrative Assistant will primarily support the Operations department, which manages our retail stores, warehouse, factory, and distribution centers. This role will assist with day-to-day operations, maintenance coordination, and documentation, ensuring that all facilities run smoothly and efficiently. The ideal candidate will be organized, detail-oriented, and able to handle a variety of administrative tasks in a fast-paced environment.
Focused Responsibilities and Duties:
Administrative Support: Provide general administrative support to the Operations department, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
Document Management: Maintain and update facility maintenance records, vendor contracts, purchase orders and other critical documents.
Communication: Act as a liaison between the Operations department and other departments, store managers, and vendors to ensure clear and timely communication.
Inventory & Supplies: Track and order supplies and equipment needed for Operations department, ensuring adequate stock levels.
Maintenance Requests: Assist in coordinating maintenance requests and repairs for retail stores, warehouses, and other company properties.
Vendor Coordination: Communicate with external vendors for repairs, installations, and maintenance services, ensuring timely completion and compliance with company standards.
Data Entry: Input and manage data related to facilities operations, including budgets, invoices, and work orders.
Project Support: Assist in special projects related to facility upgrades, renovations, and new store openings, providing administrative support as needed.
Reporting: Prepare regular reports on maintenance activities, budgets, and facility operations for management review.
Accounts Payable: All necessary/related activities required to facilitate accurate and timely processing of all payables.
Additional Responsibilities and Duties:
Able to maintain vendor assignments
Able to reconcile vendor statements
Gain experience in multi-tasking and prioritizing work
Able to perform routine transaction processing and standard, repeatable monthly
tasks
Requirements/Specialized Skills:
Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, related field, or relevant experience.
Experience: 2+ years of experience in an administrative role, preferably in facilities management or operations support. At least 1 year of accounts payable experience preferred.
Skills:
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Emotional intelligence and situational awareness
Attention to detail and problem-solving skills
Ability to work independently and as part of a team
Preferred: Experience working in a retail or distribution environment is a plus. Experience with Limble a plus.
Benefits
Trusted family owned company in business for 60 years
Competitive compensation package
Uncapped earning potential
World class comprehensive training program
Medical, Vision, Dental insurance
Basic and supplemental Life insurance
401K
Flexible Spending Account
Health Savings Account
Paid vacation and PTO
Parental leave
Wellness incentive program
Employee discount program on merchandise
Referral bonus program
If you are a detail-oriented, communicative, and proactive individual with a passion for providing administrative support in a dynamic corporate environment, we encourage you to apply for this exciting opportunity. We offer a competitive salary, benefits package, and the opportunity to work with a dynamic and talented team with tremendous growth potential.