Our client, a national nonprofit medical association, is seeking an Executive Assistant to support a high-level executive!
Responsibilities
Calendar management for executive and adjacent team; scheduling meetings and ensuring attendees have all necessary materials
Take incoming calls and correspondence or forward to the appropriate contact as necessary
Communicate staff and senior management requests to executive, ensuring prompt response, prioritizing appropriately, and maintaining confidentiality
Support the executive with external meetings/conferences
Assist with the development of executive presentations/memos, which may include proofreading, researching, and general editing
Handle all travel details including the arrangement of flights, hotel booking, etc.
Handle all executive expense reports appropriately; manage company credit card
Follow-up on all questions/discrepancies regarding travel budgets, policies, and processes
Coordinate administrative duties with other assistants across the division
May include other responsibilities as assigned
Qualifications
Bachelor's degree required
5+ years of work experience as an Executive Assistant
Proofreading skills and attention to detail in reviewing documents and presentations
Experience supporting senior or C-suite executives
Previous experience leading administrative staff
Strong multi-tasking, planning, and organizational skills needed
Diplomacy and tact are required in internal and external communications
Must be able to work autonomously and exercise judgment in task delegation
Excellent interpersonal communication skills across written and verbal mediums to correspond between departments
Discretion and integrity required
Software skills including Excel, Word, PowerPoint, and Outlook; strong PowerPoint skills essential
Able to work extended hours on occasion
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.
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