Our client, an Investment Management Firm is urgently seeking an Executive Assistant to support six executives in their Menlo Park office. This is an in-person, contract position with the opportunity to extend with the right candidate! In this essential role, you will assist with administrative tasks and ensure that all projects run seamlessly. If you are a dedicated professional who stays positive throughout hectic work schedules and can easily prioritize business matters that are handed to you, we encourage you to apply!
**Please note this is a 3-month temp role in Menlo Park; pay will be approx. $140k annually, with opportunity for overtime and bonus**
What you'll do:
Answer calls, taking messages as needed
Manage complex calendars via Outlook
Act as gatekeeper, direct external guests
Coordinating travel arrangements - flights, lodging, transportation, and expenses
Prepare presentation documents for meetings
Coordinate internal and external meetings
Process expense reports via Concur
Follow through on special projects as they are assigned
What you'll need:
3+ years of executive-level support experience
Background within private equity or financial services preferred
Experience with calendar management for multiple executives
Excellent communication and organization skills
Highly proficient in MS Office
Ability to multitask effectively in a fast-paced environment
Demonstrated ability to manage competing priorities