Electrical contractor seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office environment.
Responsibilities
Knowledge of the Quality Policy and all Standard Operating Procedures (SOP) pertaining to the position.
Provide administrative support to the Vice President, Project Managers and Estimators.
Manage office operations and procedures to ensure organizational effectiveness
Oversee office budgeting and expense management
Coordinate and manage vendor relationships
Supervise administrative staff and provide guidance and support
Maintain office policies and procedures
Handle human resources functions such as recruiting, onboarding, and employee relations
Implement and maintain office filing systems
Schedule meetings, appointments, and maintain calendars
Communicate with internal and external stakeholders professionally
Skills/Qualifications
Assist Project Managers in maintaining project files, collecting contract documents and billing information.
Preparing billings and supervise the preparation of T & M projects billings timely.
Preparing invoice registers, retainers and entering invoices into the accounts receivable system.
Preparing weekly collection reports; provide customer service in resolving payment conflicts and collection accounts.
Prepare weekly and monthly job cost reports.
Supervision and maintenance of cell phones, credit cards and expense reports.
Supervise and prepare the input of payroll hours and all payroll functions for field employees, including weekly manpower schedule.
Maintain all targeted projects, managing hours and dollars to apply to the proper projects.
Supervise the preparation of all maintenance and miscellaneous manuals/submittals as directed by Project Managers.
Must consistently and regularly utilize discretion.
Proficient in phone etiquette and customer service principles.
Strong organizational skills with the ability to multitask effectively.
Proven track record in general office management.
Ability to lead and manage a team effectively.
Excellent communication skills both written and verbal.
Experience in vendor management and negotiation.
Familiarity with budgeting processes.
Other duties as assigned.
Experience
Microsoft Office: 3 years (Requirement)
Office Management: 5 years (Requirement)
Must be able to pass 10 panel drug test. (Requirement)
Must have a valid Michigan drivers' license. (Requirement)
Construction background is a must.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Microsoft Office: 3 years (Required)
Administrative experience: 5 years (Required)
Ability to Commute:
Farmington, MI 48336 (Required)
Ability to Relocate:
Farmington, MI 48336: Relocate before starting work (Required)