Job Description:
This position provides administrative support to the Student Affairs Office and the Department of Integrative Genomics and Epidemiology. This position will also handle all office activities, including financial and workflow processes to ensure smooth, efficient operations within the Student Affairs and Finance offices, and the Department of Integrative Genomics and Epidemiology.
Daily Operations
- Works closely with the Assistant Dean for Student Affairs to plan and implement career and professional development workshops, and other programs (White Coat Ceremony and Graduate Student Appreciation Week) to facilitate student career and professional development; maintains database of professional development activities for tracking and evaluation; maintains alumni contact list.
- Manage daily financial expenditures; approve and monitor budget expenditures; maintain fiscal records and oversee daily aspects of budget management, including monitoring available
- funds balances; develop budgets for grants.
- Handles outside visitor travel: purchases airline tickets, reserves hotels, processes registrations, completes travel authorization/expense forms, and ensures timely reimbursement.
- Provide support to the Department of Integrative Genomics and Epidemiology for the overall implementation of the tracking and evaluation plan, including collecting and analyzing program data to assess program effectiveness and drafting progress reports. Oversee effective and efficient daily operations to support goals and coordinate overall logistics to ensure a successful mission; serve as the primary administrative point of contact and contribute to the department's overall success through oversight of assigned projects and deliverables. Assist the Department of Integrative Genomics and Epidemiology with planning, administering, and coordinating the activities and objectives of the Program, including organizing meetings. Coordinate with other school administrative staff to manage multiple programs, ensuring compliance with all applicable regulations.
- Other duties as assigned.
Required Skills
- High organizational and time-management skills
- Excellent analytical and problem-solving skills
- Ability to use REDCapTM database, including creation of new surveys
- Program planning and implementation skills
- Ability to take the initiative and work independently is required
- Great command of the English language
- Outstanding verbal and written communication skills
- Ability to exercise good judgment and prioritize for the timely fulfillment of responsibilities
Education and Experience:
- Master's degree (M.B.A. or M.A.) from an accredited college or university with at least two (2) years of directly related management expertise and administration experience required; or BA from an accredited college or university with at least 4 years of administrative experience.
