Staff Accountant II - Accounts Payable at Earthscope Consortium, Inc. in REMOTE, Oregon

Job Description:

* This posting will be taken down once we have received the first 100 qualified applications.

** EarthScope Consortium Inc. is not able to sponsor applicants for work authorization within the United States. 

Job Title: Staff Accountant II – Accounts Payable

Reports to: Accounting & Audit Manager 

Employment/FLSA Status: Full-Time/Non-exempt 

Remote Eligible: Yes, National, United States. This person should have the self-discipline to work remotely.

Travel Requirements: Up to 10% 

Salary Range: $24.48 - $39.74 (depending on experience, skills, and qualifications relative to the job requirements) 

Position Summary 

The Staff Accountant II, under moderate supervision from the Accounting & Audit Manager, performs a wide range of accounting duties including maintaining, posting and balancing accounting and financial statements, records, documents and reports, often involving complex and confidential data. The Staff Accountant II may specialize in some phase of accounting work such as accounts payable, accounts receivable, or payroll.  This position coordinates tasks and interacts with other technical experts to accomplish objectives.  

Details of Responsibilities 

General Essential Job Duties:  

• Assists with preparing journal entries, account reconciliations and compiling financial information. 
• Assists with the development of special reports for reconciliations, internal control processes, and financial management upon request and in a timely fashion.  
• Assists in the month-end and year-end closing processes, ensuring all deadlines are met. 
• Collaborates with cross-functional teams to investigate and resolve discrepancies or variances in financial data 
• Works with other departments to ensure compliance with accounting policies and procedures 
• Provides supporting documentation and analytical information for internal and external audits 
• Participate in process improvement initiatives to enhance efficiency and effectiveness of the finance & accounting department 
• Other duties may be assigned as necessary for the successful operation of the business. 

Leadership and Supervisory Responsibilities:  

• This position does not have supervisory responsibility. 
• Interact effectively and efficiently with EarthScope staff, community and partnering organizations.  
• Foster a professional culture using strong interpersonal skills, verbal, and written communications.  
• Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices. 

Qualifications -Tier 1

Salary range – 24.48-$33.06/hour (depending on experience)

Minimum Education & Experience Requirements:  

• High school diploma or GED, plus (2) two years of accounting experience or associate degree in accounting, finance, or related field with at least (1) one year of accounting experience.  
• Intermediate Excel spreadsheet proficiency.  
• Experience with MSOffice, Google Suites, Slack, Zoom, etc. 
• This is a remote position. A stable internet connection which can support video calls and using an EarthScope computer with cloud-based computer programs is required.  

Qualifications -Tier 2

Salary range - $33.06 - $39.74/hour (depending on experience)

Minimum Education & Experience Requirements: 

• High school diploma or GED, plus (4) four years of accounting experience or associate degree in accounting, finance, or related field with at least (2) two years of accounting experience.  
• Intermediate Excel spreadsheet proficiency.  
• Experience with MSOffice, Google Suites, Slack, Zoom, etc. 
• This is a remote position. A stable internet connection which can support video calls and using an EarthScope computer with cloud-based computer programs is required.  

Preferred Skills:  

• Bachelor’s degree or equivalent professional experience in Accounting, Finance, or a related field  
• Deltek CostPoint Experience 
• Concur or other expense report software.  

Assignment-specific Position Summary 

Positions in Finance & Administration include this job specific addenda that specifies and clarifies any additional responsibilities that are pertinent to the position. This is in addition to the general Position Description requirements associated with the job title. 

Assignment-specific Essential Duties:   

• Ensures accounts payable policies are followed to deliver approved, timely and accurate payments to vendors 
• Manages, reviews, and assigns vendor invoices for processing 
• Verifies and sets up new vendor records in the accounting and payment systems 
• Maintains transactional integration between vendor invoice platform and accounting system 
• Uses online banking website to reconcile disbursements and manage ACH and positive pay features 
• Oversees vendor accounts, including communicating with new vendors to set up account information, responding to payment questions, and managing vendor account details 
• Responds to A/P inquiries 
• Ensures vendor invoices are approved by the Program Manager and Project Cost Controller responsible for the associated project budget before finalizing payment. 
• Prepares payment vouchers, as needed 
• Reviews and reconciles applicable accounting reports, and resolves A/P issues, as needed 
• Monitors, updates, and reports on various accounts payable metrics information 
• Plans, prepares, and reconciles annual 1099 and 1096 tax filings 
• Maintains, updates, and organizes vendor and payables files 
• Other duties may be assigned as necessary for the successful operation of the business. 

Knowledge, Skills, & Abilities: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability for the position:  

• Ability to handle confidential and sensitive information and records with a high degree of discretion, diligence and good judgment 
• Ability to articulate and understand accounting principles and practices 
• Ability to understand procurement standards and contracts 
• Ability to initiate, process and close routine duties within prescribed timelines 
• Ability to review presented problems and provide suggested resolution through review of information and evaluation of solution options 
• Strong organizational skills, attention to detail, and a high degree of accuracy  
• Ability to work effectively in a fast-paced, quality, goal and deadline driven environment 
• Excellent communication and customer service skills in dealing with internal and external customers 
• Effective oral and written communication skills, with strong listening abilities 
• Strong mathematical and reasoning skills 
• Ability to compute, analyze and interpret data 
• Develops trust and models open, candid, respectful communication and collaborative teamwork 
• Demonstrates a high degree of self-awareness and commitment to personal development and learning 
• Have the self-discipline to work remotely

Other Requirements:  

• Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling. 

Environment 

Physical Setting and Requirements: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  

• Frequently required to stand.  
• Frequently required to sit for extended periods.  
• Frequently required to utilize hand and finger dexterity.  
• Frequently required to talk or hear.  
• While performing the duties of this job, the noise level in the work environment is usually quiet.  
• Occasionally lift and/or move up to 10 pounds.  
• Specific vision abilities required by this job include close vision and ability to adjust focus 

EarthScope’s Mission: EarthScope Consortium is a consortium dedicated to supporting transformative global geophysical research and education. 

To Apply:  Applicants may apply by going to the EarthScope Consortium Career Center: https://www.earthscope.org/careers/ 

Applicants MUST be authorized to work permanently in the United States.    

EarthScope Consortium participates in E-Verify. 

EarthScope Consortium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

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