Under basic direction, develops and formulates immediate and long-range plans and policies to achieve the affirmative action administrative goals of the Authority, as they relate to procurement and contracts solicitation. Enforces affirmative action contract compliance, processes reviews of minority and women-owned enterprise (MBE/WBE) participation and supports the Philadelphia Housing Authority's ("PHA") contracting and procurement procedures, as well as ensuring equal opportunity for business and fair employment practices in the work place based upon HUD regulations and guidelines.
Annual salary range: $61,708 - $65,564
Qualifications
Education, Training and Experience Guidelines:
Bachelor's Degree in Business or Public Administration, or a related field; AND five (5) years of experience in public sector purchasing; OR an equivalent combination of education, training and experience.
Required Knowledge of:
Federal and Commonwealth statutes, codes, and regulations governing public sector purchasing; Methods, procedures, and standards for Public Housing record keeping and records management.
Required Skill in:
Reviewing and verifying applications, requisitions, financial data, and technical documents; Interpreting and applying Commonwealth and Federal purchasing rules and regulations; Working within deadlines to complete projects and assignments; Interacting with people of different social, economic, and ethnic backgrounds; Establishing and maintaining effective working relationships with co-workers, suppliers and the public; Operating a personal computer utilizing standard and specialized software; Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid Commonwealth of Pennsylvania Driver's License may be required; Certified Purchasing Manager designation preferred.
Responsibilities
Oversees a pro-active affirmative action program requiring management to set specific goals, implementation plans, and timetables, thus ensuring appropriate and proportional representation of qualified minority and women enterprises in the procurement and solicitation process; Monitors on a continuing basis the PHA's MBE/WBE affirmative action contract compliance program pertaining to participation in construction, leasing, vending, and professional and personal service; Reviews and evaluates contract patterns for MBE/WBEs; makes recommendations in changing participation practices designed to eliminate potential discrimination; Provides referrals to certifying agencies when possible, to increase minority and female participation in all organizational contracts; Implements and follows a formal procedure for the investigation of affirmative action discrimination complaints, against the prime contractors; Conducts site visits to ensure that the MBE/WBEs listed in the awarded vendor's proposal (including sub-contractors) are being utilized during the duration of the contract, in accordance with Executive Order 11246; Conducts supplier diversity compliance reviews of all bid/proposal documents submitted by contractors in response to PHA's solicitations for construction and professional/personal service contract to determine responsiveness of the contractor; Provides administrative and technical assistance to all contractors through telephone/email and/or personal interviews regarding PHA's contracting procurement procedures, and documents; Maintains list of certified MBE/WBE's by commodity for distribution to contractors; notifies MBE/WBE of upcoming bid opportunities via email, telephone, and/or postal mail; Attends bid openings and pre-award conferences to provide technical assistance and encourage maximum participation in PHA's MBE/WBE program; Leads and conducts outreach programs to inform the MBE/WBE community about PHA's pre-qualification procedures and the certification process; encourages prime contractor bid participation; may provide technical assistance and instruction to other department personnel in this endeavor; Compiles information and prepares reports for management entailing statuses, inquiries, and recommendations for changes in processes and policies; Conducts supplier diversity program procurement training to leadership, staff, stakeholders, suppliers, and members of industry councils and organizations; Stays abreast of trends and innovations in government procurement, contracting, and public housing issues and policies; Maintains absolute confidentiality of work-related issues and PHA information; performs related duties and responsibilities as assigned; Performs other related duties as assigned.
How To Apply
All applications will be accepted through the Philadelphia Housing Authority's Jobs Board at www.pha.phila.gov/jobs
Closing Statement
About the Philadelphia Housing Authority (PHA)
Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.
Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.
PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.