Job Title: Project Coordinator-Grants and Contracts
Location: Boston, MA
Summary: The Project Coordinator (PC) assists with all projects, tasks, assignments, and communications related to Grants and Contracts Administration. This is an exempt position.
Job Requirements
Experience
A minimum of three (3) years of administrative and/or customer service experience, preferably in a clinical research setting. Experience with federal grants administration is preferred.
Understanding and/or exposure to the grant writing process and clinical research funding mechanisms is preferred.
Experience with medical billing or coverage analysis is a plus.
Strong computer skills with proficiency in MS Office and other related systems applications
Knowledge of Good Clinical Practices (GCP) and understanding of ICH/FDA guidance for Good Clinical Practice (GCP) is helpful
Previous work experience with membership-based organizations is helpful
Experience or education in medical or scientific areas is an advantage, particularly oncology
Previous experience in clinical trials preferred
Education
A Bachelor's degree from an accredited college or university and/or relevant professional experience
Responsibilities:
Grants Administration
Working with the Senior Director and other administrative staff, assist with preparation of new grant submissions, recompeting submissions, and progress reports.
Assist with tracking and completion of all grant submission requirements, including narrative sections, budgets, and related administrative materials.
Assist the Senior Director with outlining submission requirements and setting timelines.
Prepare request emails to department managers and/or committee chairs for narrative sections and update Master draft documents as edits are received.
Work with programmers to create grant tables and obtain data from the database for completion of grant or progress report submissions.
Assist with coordination and tracking of subrecipient materials, including budgets and administrative documents.
Work with the publications team to ensure grant-related publications are properly cited, credited to the correct grant, and meet NIH Public Access Requirements.
Assist with drafting, issuing and negotiating subaward agreements and amendments.
Protocol Funding
Review new protocol submissions to prepare funding sheet drafts detailing available per case reimbursements for each trial.
Field funding sheet questions received from member sites.
Participate on the National Coverage Analysis (NCA) team for development and approval of coverage analysis documents for each trial.
Assist the Senior Director with tracking of NCA issues and their resolution.
Work with the Protocol Associates to assist in resolving NCA questions with study teams.
Monitor protocol amendment submissions for changes that may impact the NCA.
Assist the Senior Director with preparation of Agreements and Work Orders for industry-supported trials.
Special projects as assigned by the Senior Director
Conflict of Interest
Review Financial Conflict of Interest (FCOI) disclosure forms returned to the Membership Department to determine which need to be reviewed by the Executive Officer and/or the FCOI Committee.
Coordinate scheduling of COI Committee meetings
Track committee decisions and FCOI resolution
Field questions sent to the conflict of interest email alias
Assist with updating SOPs and Work Instructions as needed.