Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
Monitors and prioritizes executives' email, highlights actions and routinely authors responses.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
Follows company purchasing and other established procedures.
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
Coordinates new employee office setups and onboarding.
Professionally interacts with high level executives.
Consistently handles confidential or business-sensitive information.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Proactively identifies and resolves scheduling conflicts.
Qualifications:
Minimum 3 years of administrative assistant related experience. Minimum AS degree.
Experience providing support to a VP level or equivalent.
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, Concur, and Smartsheet understanding of business processes and requirements.
Self-starter able to function at a high level with general instruction.
Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
Learns quickly and can change course quickly when needed.
Open to suggestions and innovation for improvement.
Professional demeanor and ability to maintain confidentiality.
Experience with Seating arrangements, blueprint.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.