The Administrative Assistant shall be responsible for organizing, facilitating, and analyzing ongoing jobs and bids to ensure optimal profitability.
Duties and Responsibilities
Responsibilities
Develop understanding of the scope, goals, and timeline of each project
Communicate on a regular basis with project team and suppliers regarding project schedule
Develop knowledge of production operations
Maintain project dashboard
Update and track job sheet
Update and track all bids won/lost
Assist with job supervisor handoff meetings
Prepare and manage job billings and manage monthly AR
Organize detailed outline of scheduled industry trade shows
Monitor and maintain inventories of production supplies and materials
Assist Project Administrator, Sales Manager, and Estimator with day to day tasks
Manage and approve supplier and subcontractor invoices
Manage outgoing mailings for public bids and job submittals
Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.