Subcontractor Administrator - Dallas, Tx - Austin Commercial at Austin Commercial, LP in Dallas, Texas

Job Description:

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Subcontractor Administrator for our corporate office in Dallas, Tx. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities:

• Support the various jobsite offices by managing information pertinent to subcontract administration on a continuous basis.


• Maintain subcontract and purchase order files in accordance with company policies -
  
  
  
  • Review and understand subcontract agreements for policy and prime contract compliance, including contract variance or waiver approval.
  
  
  • Review and maintain bonding and insurance documentation to ensure applicable prime contract requirements and internal bonding and insurance program requirements are fulfilled.
  
  
  
  


• Review and process subcontract payment applications in the accounting system, and applicable lien waivers in accordance with respective contract terms and company policies.


• Identify input errors and system loopholes, and assist field personnel with corrections


• Work closely with Accounts Payable staff to process and release payments on subcontracts and purchase orders.


• Work with Legal, Risk Management and the Austin-owned insurance company to track and verify resolution on issues such as questionable contract terms, lien intents, and claims.


• Resolve various issues that arise in subcontract administration through effective communication with Field Office Managers, Project Managers and Regional Managers.


• Facilitate closeout of subcontracts, and any other issues that arise from subcontractors, such as payment issues and default.


• Provide backup support to other duties/tasks in the accounting department as various needs arise, such as business partner setup, depositing checks, filing, and scanning.


• Assist with special ad hoc projects.


• Perform job reconciliation to ensure accurate records and identify discrepancies.


• Use Excel to analyze data and create reports.


• Facilitate an advance payment program (ACAPP) as a payment option for subcontractors through coordination with the project team and subcontractors.


• Additional duties as assigned.

Requirements:

• High school diploma required; associate’s degree and/or 2+ years of college preferred
  
  2+ years of accounting experience working for a General Contractor or Subcontractor in
  
  construction is preferred


• Working knowledge in accounts payable and ERP systems are preferred


• Strong analytical and problem-solving skills with attention to detail


• Ability to effectively communicate verbally and in writing


• Ability to interact professionally with employee-owners in the office or job sites, and
  
  vendors


• Ability to work in a team environment which emphasizes accuracy and timeliness


• Proficient in Microsoft Outlook, Excel, and Word

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

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