We are seeking an experienced Administrative Assistant 3 to support our high-profile Fortune 150 client. This person will provide expert-level administrative support and leadership to our team. This role requires a highly organized and proactive individual with extensive experience in administrative functions. The successful candidate will ensure seamless operations and enhance organizational efficiency.
Key Responsibilities:
Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Qualifications:
8+ years of experience in administrative support roles.
Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.