A global management consulting firm is seeking a highly organized and proactive Receptionist/Office Coordinator to manage day-to-day office operations and provide a welcoming environment for clients and staff. This role will play a key part in ensuring the smooth operation of the office, from greeting visitors to coordinating meetings and managing office supplies.
Key Responsibilities:
Greet and direct all incoming visitors, ensuring a professional and friendly experience.
Coordinate meeting requests, including scheduling, arranging catering, and handling meeting room setup and cleanup.
Monitor and manage AgilQuest reservations to optimize office space usage.
Escort vendors and coordinate their activities within the office as needed.
Work closely with Physical Security to distribute and manage access cards for staff and visitors.
Inventory, order, and stock office supplies; distribute supplies as needed to ensure smooth office operations.
Schedule and oversee office maintenance activities, coordinating with relevant vendors and service providers.
Qualifications:
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and prioritize effectively.
Experience in a professional office environment is a plus.