A global investment firm is hiring for a professional and detail-oriented Executive Assistant to primarily support the CEO, along with 3-4 additional professionals.
Salary commensurate with experience: $130-160k base range + discretionary bonus + fully paid benefits, 401k match and unlimited PTO
Hybrid: 4 days/week in the office in Midtown NYC, 1 day remote
Hours: in office hours 8am-5pm with a 24/7 mentality and flexibility required
Responsibilities include:
Coordinating and managing complex calendars including scheduling meetings and prioritizing conflicting demands and ensuring the most efficient use of the executive's time.
Preparing agendas, materials, and presentations for meetings.
Arranging all aspects of domestic and international travel creating detailed itineraries and providing support when needed throughout traveler's trip.
Providing general administrative support to the executives, such as screening phone calls and drafting correspondence
Building and maintaining positive relationships with clients, partners, and colleagues on behalf of the CEO and Senior Management team.
Processing and tracking expense reports with the T&E policy best practices.
Providing administrative back-up (as needed) to the EA team.
Qualifications:
5-8 years of Executive Assistant experience - background working in financial services strongly preferred
Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
Ability to manage sensitive and confidential information with discretion.
Advanced Proficiency in Microsoft Office Suite. Experience with Concur a plus.
Excellent written and verbal communication skills, and able to interact with people of all levels in a confident, professional manner.
Experience with domestic and international travel planning.
Take initiative and have the ability to exercise judgment in complex and ambiguous situations.
Ability to work independently with minimal supervision and as part of a team.
Please submit your resume to apply!
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