If you are a strong Executive Assistant who is eager to be a true right hand, contribute to a dynamic organization and thrives in an environment where you wear many hats, this could be your next home!
Govig - Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an EXECUTIVE ASSISTANT for a commercial real estate firm based in Phoenix, AZ.
Who they are. Founded in 2001, our client is a full-service commercial real estate brokerage company that delivers real time market intelligence and strategic insights. With a footprint across 30+ states, their team of experts represents top retailers and Fortune 500 clients driving success through deep market expertise and innovative solutions.
About the position. The Executive Assistant will provide administrative support to the Founding Partner. Responsibilities will include but are not limited to:
Provide direct administrative support to the Founding Partner, including managing schedules, handling correspondence, and organizing meetings.
Oversee HR functions such as employee onboarding, payroll processing, and managing employee records.
Assist with bookkeeping tasks, including invoicing, accounts payable/receivable, and monthly financial reporting.
Coordinate with external accounting services for tax and financial audits.
Manage and prioritize a wide range of projects and tasks to ensure smooth operations.
Prepare and review documents, reports, and presentations for internal and external meetings.
Conduct research and gather data related to commercial real estate trends, clients, and properties.
Act as a liaison between internal teams and clients, ensuring timely communication and follow-up.
Maintain confidentiality and handle sensitive information with professionalism.
Perform other duties as assigned by the Founding Partner.
What you need. To be a hero in this organization, the Executive Assistant will have:
Proven experience as an Executive Assistant or in a similar administrative role.
Strong understanding of HR procedures, including payroll and employee management.
Experience with bookkeeping and accounting tasks (QuickBooks knowledge is a plus).
Familiarity with commercial real estate or property management is highly desirable.
Exceptional organizational and time-management skills, with the ability to prioritize and multitask.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
Attention to detail and the ability to work independently.
High level of discretion and professionalism in handling confidential information.
Have we sparked your interest? Ignite your career and apply today for a confidential conversation!