Jarmel Kizel Architects and Engineers, Inc. is a full-service, integrated architectural, engineering, and interior design firm serving a distinguished client base of commercial developers, real estate companies and multi family developers as well as a myriad of well known corporations throughout the Northeast. The firm's staff consists of registered architects, intern architects, interior designers, professional engineers, intern engineers, LEED-AP professionals and technical support personnel. Together this staff provides clients with a single source of responsibility for all of their facility needs from determining accurate requirements through architectural design, interior design, structural, mechanical, electrical, plumbing and civil engineering, to energy solutions and product procurement management services.
Job Overview:
We are currently seeking a dedicated and organized Receptionist/Administrative Assistant to join our team at our office in Livingston . This is a full-time position that requires in-person presence during regular business hours. The successful candidate will play a crucial role in providing administrative support to the Principals and support other departments.
Key Responsibilities:
Greet and assist visitors in a professional and friendly manner.
Answer and direct phone calls using proper phone etiquette.
Perform clerical tasks such as data entry, filing, and document management.
Assist Architectural and Engineering staff with administrative duties related to their projects
Utilize computer literacy to handle various office tasks efficiently.
Support administrative staff with day-to-day tasks as needed
Required Experience and Skills:
Either a secretarial or administration background
Some common courses in a one- or two-year certificate or associate's program that will prepare you for a career in scheduling administration including office management, computer applications, business communication, business correspondence, and administrative procedures
Fully literate with Microsoft Office especially Word and Excel.
Familiar with project management and construction knowledge very helpful
Proficiency in using phone systems and basic office equipment
Strong communication skills and ability to interact professionally with clients and colleagues.
Excellent organizational skills with attention to detail.
Ability to multitask and prioritize tasks effective
Position Overview:
Title: Administrative Assistant/Receptionist
Location: Livingston, NJ
Job Type: Full-time
Work Schedule: Monday to Friday, in-person
Benefits:
Competitive salary based on experience and credentials.
Full range of benefits including:
401(k) and 401(k) matching
Dental, health, vision, life, and disability insurance
Flexible schedule and flexible spending account
Paid time off
Application Information: If you are a proactive individual with excellent communication skills and a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Join our team and contribute to our dynamic work environment where your skills will be valued and further developed.