HR Coordinator at AJINOMOTO FOODS NORTH AMERICA, INC. in Portland, Oregon

Job Description:

HR Coordinator

US-OR-Portland

Job ID: 2024-7294
Type: Regular Full-Time
# of Openings: 1
Category: Human Resources
Portland ATFN Plant

Overview

The HR Coordinator, under the direction of the HRBP will carry out responsibilities in various aspects of human resources including payroll, new hire onboarding, benefits, and employee relations. The HR Coordinator will also work on HR related projects including employee activities and other HR administrative functions.

Responsibilities

• Ensures accuracy and timely processing of payroll adjustments and changes to UTA timecards.
• Reviews, corrects and approves weekly hourly timesheets, prior to releasing data to the corporate payroll team.
• Updates/processes on a daily basis, or as needed, for the following: attendance records, termination records, wage, shift, employment status, etc. on a monthly basis: responsible for all employees’ benefits insurance enrollments.
• Ensures temporary employee hours are reconciled and submitted to the appropriate agency.
• Enters new hires and temporary employees into Ultipro/HRIS system. Including the distribution of employee ID badges and applicable PPE to employees.
• Answers routine inquiries related to payroll, timekeeping benefits, and general HR policies and procedures.
• Prepares new hire paperwork and benefits material, for new employees.
• Verifies unemployment insurance claims and refers exceptions to the Sr. Human Resources Generalist.
• Maintains employee personnel files in line with company policies and government regulations.
• Initiates warning letters for violation of the company attendance policy.
• Initiates add/change/drop actions with appropriate benefit carriers based on employee enrollment forms, change forms or terminations.
• Provides employees with necessary forms for payroll deductions, wellness subsidy reimbursement, beneficiary change forms, and name and address change forms. Initiates appropriate changes with payroll department and/or benefit carriers.
• Answers routine inquiries from inside and outside the company on employment verifications and benefits.
• Orders department office supplies, including employee badges.
• Assists the Sr. Human Resources Manager, as needed, with organizing employee activities.
• Performs other work as assigned.

Qualifications

• A Bachelor’s Degree in Human Resources, Business Management or relevant field of study or a High School diploma plus one year of experience in Human Resources, payroll processing, office administration preferred
• Ability to work effectively with the operations leadership team, by providing guidance on company policies and practices related to timekeeping.
• Experience with UKG payroll or similar HRIS processing and or timekeeping system.
• Excellent written, communication and organizational skills.
• Must be able to communicate with plant in management with timely, candid, and accurate information, options, and recommendations.
• Ability to juggle numerous tasks at once, work well under deadline pressure, and the ability to prioritize workload against deadlines and strategic importance of programs.
• Attention to detail is MUST.
• Flexibility to work second shift hours, occasionally, depending on events/needs, etc.

PI251290476

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