Sponsored Projects Officer at Eastern Michigan University in Ypsilanti, Michigan

Job Description:

Title: Sponsored Projects Officer

Employee Classification: PE - Professional/Technical Exempt

Pay Grade: PE 08

Division: Academic and Student Affairs

Subdivision: Research Development

Department: Research Admin and Grad School

Campus Location: Main Campus

General Summary

Provides support, guidance and project management services related to externally-sponsored projects. The pre-award support may include but is not limited to identifying potential sponsors and funding programs, submission of funding applications, sub-award/contractor status determinations, processing of awards and sub-award agreements. Post-award supports includes processing fund authorizations and supporting grant spending, liaison services with business offices, etc.

Principal Duties and Responsibilities

• Maintain cognizance of research interests of assigned faculty and distribute information pertaining to research opportunities, funding announcements, changes in regulations, and electronic submission systems and requirements.
• Assist in proposal development and support application submission to external sponsors.
• Maintain complete and accurate proposal and award files, including the Cayuse electronic jacket.
• Process proposals for internal review and approval before submission.
• Gather and contribute information for inclusion in ORDA publicity and publications
• Assist with grant training workshops for faculty and staff.
• Assist in the development of cost share and matching funds packages for sponsored project-related activities to meet sponsor guidelines for consideration and approval of department heads/school directors and the ORDA director.
• Apply University policies and procedures that pertain to research and sponsored programs to all proposals.
• Assist in the negotiation of grant awards and contracts with the guidance of senior ORDA personnel.
• Provide documentation for auditing agencies as they complete audits of grant activity.
• Identify projects that raise regulatory issues, connecting project directors with the Office of Research Compliance, and inform appropriate offices on campus of any potential issues.
• Review with the PI/PD grant terms and conditions upon award, including programmatic and financial reporting requirements, as well as University policies and procedures related to research and sponsored activity.
• Advise PI/PD on the steps necessary to make appropriate expenditures from restricted grant funds, such as: completing Position Appointment Forms for faculty, staff, and students; preparing and issuing Subaward Agreements, etc.
• Prepare, disseminate, and review financial statements to/with the PI/PD to ensure expenses are being paid according to approved budget and properly charged to the restricted grant fund
• Assist in reconciling funds and effecting the preparation of necessary expense transfers;
• Prepare requests for budget revisions for agency, or internal review and approval as required
• Assist and advise departmental staff on the preparation and submission of travel reports, purchase orders, etc.
• Maintain cognizance of University research compliance regulations and how these intersect with financial management of awards (e.g., IRB approval requirements)
• Maintain proficiency with University business operations and financial management systems such as Banner and Business Objects to effectively and efficiently carryout daily tasks and duties.

Minimum Qualifications:

Successful candidates will exhibit knowledge and skills in all aspects of the sponsored projects process; be able to interpret and apply administrative and financial oversight regulations; demonstrate ability to work effectively and diplomatically in a professional manner; develop strong relationships and trust with assigned faculty, university administrators, and business staff; and demonstrate ability to work under pressure of deadlines and competing priorities, while attending to details, exhibiting sound decision-making, and maintain excellence in work product.

Bachelor's degree and a minimum of two years of experience in grant or research administration is required.

Preferred Qualifications:

University setting for directly-related experience in sponsored projects administration is preferred.

Appointment Percentage:

100%

PI251291692