Program Management Specialist, The Fund Raising School at Indiana University in Indianapolis, Indiana

Job Description:

Department



LILLY FAMILY SCHOOL OF PHILANT (IN-CPHL-IUINA)



Department Information



The Fund Raising School offers public courses and customized training designed to bolster the fundraising efforts of professionals, board members, and volunteers in the nonprofit sector. Public courses are taught in-person in 10 US cities, while custom training is delivered at the locations of partnering organizations around the world. The Fund Raising School also has a strong online presence via virtual and asynchronous courses as well as through quarterly webinars and a weekly podcast



Job Summary



The Fund Raising School is seeking a highly-detailed program manager.


Department-Specific Responsibilities

• Provides day-to-day management of public and custom training programs focused on fundraising, diversity, equity, and inclusion (DEI), and underrepresented communities for The Fund Raising School and the Mays Family Institute on Diverse Philanthropy.


• Oversees all logistics for in-person, virtual live, and online trainings.


• Negotiates and administers service contracts and agreements with local, regional, national, and international clients for customized courses.


• Manages relationships with vendors, and communicate with faculty, participants, and partners about program logistics.


• Prepares reports and manage post-course evaluations, invoicing, and closing process for public and custom training programs.


• Processes course registrations and support the TFRS Registrar as needed.


• Creates and proofreads department materials, including brochures, proposals, agreements, reports, and presentations.


• Schedules and participates in program-related meetings as needed in order to develop agreements, proposals, brochures, and study guides; schedule follow-up meetings with partners to sustain programs.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.


• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.


• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.


• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.


• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.


• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.


• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree

Preferred

• Master's degree in philanthropic studies, nonprofit management, education, or related field

WORK EXPERIENCE



Required

• 2 years in related field

Preferred

• 3 years of proven success in educational administration, fundraising, nonprofit management, or related field


• Experience planning and executing events and managing complex projects

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure

Preferred

• Proficient in resolving complex issues and challenges through analytical thinking and creative solutions

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Additional Information



This is a full-time staff appointment.



Work Location



IU Indianapolis Campus


A hybrid schedule (mix between remote and in-person work) may be considered, subject to change in the future based on university policy and business needs. On-campus presence is required for most employees.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: General Administration


Job Family: Program Management


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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