HR Operations Assistant at Medical Transportation Management in Saint Louis, Missouri

Job Description:

At MTM, we are not just colleagues; we are collaborators on a shared mission; communities without barriers. We have exciting opportunities to join our growing team where your work has a direct impact on the communities we serve. Our company culture is one of innovation, collaboration, and growth. If you are passionate, driven, and ready to join a team where your work will directly transform and shape our industry, then we want to talk to you!

The HR Operations Assistant will play a key role in supporting the Talent Acquisition team. This is an integral role that will contribute to the overall success of the recruiting team by providing a high level of customer service, administrative support, and project coordination throughout the recruiting process. This will include systems support, data and process management, as well as hiring process coordination and improvements to ensure an excellent candidate and hiring manager experience. This position is ideal for someone highly organized and passionate about helping organizations grow by finding top talent.

Location: This is a hybrid role of work from home and in office at our Town & Country, Missouri location.

Essential Job Functions:

• Maintain I-9 documentation and perform electronic verifications within 48 hours of receiving


• Monitor background checks and provide the recruiters the names of completed background checks, expired background check links, and background checks that have items for review


• Oversee the adverse action process and proper case closure


• Save all completed background checks in employee file within first week of hire date


• Support the Talent Acquisition Specialists with data entry during hire process including accurately entering candidate information, onboarding information and verifying addresses


• Conduct current employee and new hire file audits on the HR Admin drive and in Workday


• Contact employees for missing items needed, recheck files after initial missing items are identified, and save missing items to employee folders


• Maintain process to ensure all signed job descriptions are signed and saved in employee file within first week of hire date


• Audit and maintain up to date OIG checks for contingent workers


• Oversee WOTC verifications


• Create and send career opportunities and position of the week emails for organization


• Audit weekly job requisition reports and distribute to team


• Audit Workday Recruiting and HCM module for accuracy


• Manage the Talent & New Hire Orientation email boxes. Distribute and/or answer all incoming emails accordingly 


• Generate and implement new ideas to increase social media presence including campaigns to increase company review scores


• Manage and respond to reviews left on job boards


• Generate and provide analysis on reports as needed


• Maintain confidentiality and comply with HIPPA regulations


• Represent the company in the recruitment events, career fairs and social media to promote employer branding

Experience, Education & Certifications:

Required:

• High School Diploma or G.E.D.


• Bachelor’s degree or an equivalent amount of relevant experience


• 1-3 years of experience in talent acquisition, recruitment or human resources

Preferred:

• Experience with ATS software, Workday strongly preferred


• Previous HR administrative support strongly preferred


• Previous experience with social media campaigns preferred


• Ability to analyze data and recommending process changes preferred

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Skills Needed:

• Strong interpersonal skills with the ability to build relationships across departments


• Excellent communication skills


• Must have strong attention to detail and follow through ability to adapt in a fast-paced environment and continuously take action


• Must demonstrate a high level of professionalism and customer service


• Must demonstrate an ongoing positive attitude and demeanor


• Executes for results


• Exemplary organizational and time management skills


• Must demonstrate sound judgment and decision making skills


• Ability to maintain a high level of confidentiality


• Ability to provide coaching and guidance on all aspects of the hiring process


• Intermediate level of proficiency or above with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

Benefits:

• Health and Life Insurance Plans


• Dental and Vision Plans


• 401(k) with a company match


• Paid Time Off and Holiday Pay


• Maternity/Paternity Leave


• Casual Dress Environment


• Tuition Reimbursement


• MTM Perks Discount Program


• Leadership Mentoring Opportunities

Salary Min: $19.23

Salary Max: $28.84

This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual skills, experience, and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss this with us as you move through the selection process.

Equal Opportunity Employer: MTM is an equal opportunity employer.  MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law.  If you are in need of accommodations, please contact MTM’s People & Culture.

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