Transaction Service Coordinator at NEWMARK in Boca Raton, Florida

Job Description:

JOB DESCRIPTION



Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.



RESPONSIBILITIES



ESSENTIAL DUTIES:

• Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include email marketing flyers, marketing updates, offer reports, and market surveys.


• Review marketing material specifications, and act as point of contact and liaison with brokers, clients and centralized marketing, when scheduling property photography, aerials and video shoots to incorporate into customized property information packages.


• Update and maintain various information databases to include client and prospect databases and deal tracking database.


• Respond to prospective purchaser and outside broker requests.


• Coordinate mass marketing mailings.


• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments, conference calls and property tours.


• Coordinate press releases with brokers, clients and Newmark PR Team.


• Coordinate complex on/offsite meetings and conferences as well as travel arrangements and various reservations.


• Prepare, update, collate and package reports as instructed by team.


• Perform administrative functions and prepare communication as required.


• Prepare expense reports as required.


• May perform other administrative duties as assigned

SKILLS, EDUCATION AND EXPERIENCE:

• High School diploma or General Education Degree (GED) required, & 2 years' work related experience. Associate's degree or Bachelor's degree in Marketing and Graphic Design a preferred.


• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing


• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills


• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports


• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position


• Problem solving, decision-making, and analytical skills required


• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines


• May perform other duties as assigned

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements



NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.


Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Apply Now