Invoice Adjuster at Wheels in Des Plaines, Illinois

Job Description:

Job Description:



The Invoice Adjuster audits line items on invoices for independent contractors, resolution of statements, payment of MasterCard invoices within 2-hour time guideline, recognizing incorrect product codes and pricing on purchase orders; communicate with advisors; and as a call center take calls from vendors regarding invoices.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.



KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Verify all charges on vendor invoices are authorized.


• Process vendor invoices for payment by check or MasterCard.


• Handle vendor calls regarding invoice payments.


• Follow up and resolve open invoices and issues with vendors.


• Verify accuracy of service codes.


• Verify that the correct vendor has been selected for payment and review address.


• Keep current on statements received, contact vendor on past due to have invoice submitted for payment.


• Open mail and distribute.


• Make sure all faxed invoices are approved for payment within the 2hour turn-around timeframe guidelines.


• Communicate with maintenance advisors when adjusting purchase orders.


• Other duties as assigned.

LEADERSHIP RESPONSIBILITIES

• This position has no managerial responsibilities.

COMPETENCIES - SKILLS

• Excellent team player skills


• Must be detail oriented with a high level of accuracy


• Ability to work in fast paced environment


• Strong multi-tasking ability


• Demonstrate courteous customer service skills


• Excellent communication skills

EDUCATION AND EXPERIENCE

• High School diploma or GED required.


• Professional Experience:


• Accounts Payable experience preferred.


• Data entry experience preferred.


• One to two years of office setting experience required

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

• 
  Work Environment: This position is in Georgia or Illinois and operates in a professional office environment.


• 
  Positions Type/Standard Schedule: This is a full-time position, Monday through Friday.


• 
  Travel: No Travel required for this position


• 
  Physical Demands: Speak, hear, and see, and to use hand and fingers for computer keyboard and phone. Sit or stand for extended periods of time. Reach above head to pull paper attachments.

DISCLAIMER



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


EEO Statement



Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.


Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. Apply Now