Administrative Assistant (Part-Time) at Beacon Hill Staffing Group, LLC in Minneapolis, Minnesota

Job Description:

Job Overview:
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to provide support to multiple departments, including Finance, Development, and Senior Leadership teams. This role will involve a variety of administrative tasks, including Salesforce data entry, donation management, and supporting grant processes. The ideal candidate will bring a strong background in administrative roles, with experience in Salesforce or other CRM systems. This is a flexible, part-time position ideal for someone looking to make a meaningful impact within our organization.


Hours: Approximately 8-10 hours per week


Key Responsibilities:
- Sort and distribute incoming mail; manage outgoing mail as needed.
- Accurately input donations and grants into Salesforce, ensuring the timely and precise recording of financial contributions.
- Collaborate with the Accounting Manager and Director of Development to track donation receipts, manage documentation with donors, and ensure smooth processing.
- Provide 2 hours of administrative support to the Board of Directors (BOD), Senior Leadership Team (SLT), and office operations, including scheduling, filing, and managing correspondence.
- Work closely with the Accounting Manager, Director of Development, and Finance team to ensure seamless coordination of donation and grant records.


Qualifications:
- Proven experience in administrative roles, preferably within a nonprofit or finance environment.
- Proficiency in Salesforce or similar CRM systems for data entry and reporting.
- Strong organizational skills, with the ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in all tasks.
- Ability to work independently and collaboratively across departments.
- Prior experience in donation and grant management is a plus.


Nice-to-Have Skills:
- Excellent customer service skills and professional email etiquette.
- Proficiency in Salesforce is highly preferred.
- Experience working with the Board of Directors, donor/development, or philanthropy sectors.


Hours & Compensation:
- Part-time position with approximately 8-10 hours per week.
- On-site presence is preferred on Wednesdays to work with the Finance team, though other days may be considered with flexibility.
- Compensation: $20-$22+/hour, based on experience.


This is an excellent opportunity for someone who enjoys supporting key operational functions in a collaborative environment, with the flexibility to work part-time while making a meaningful impact.


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you!


Beacon Hill. Employing the Future (TM)