Executive Assistant / Project Coordinator at NEWMARK in New York, New York

Job Description:

JOB DESCRIPTION



Dynamic, growing Commercial Real Company in New York, NY is seeking an experienced Executive Assistant to provide high-level support for one of our executive leaders. If you're looking for a challenging and rewarding role, we want to hear from you!



RESPONSIBILITIES



The ideal candidate should have a minimum of 5+ years of experience as an Executive Assistant and demonstrate a high level of professionalism, both in person and on the phone. Key responsibilities include:

• Calendar Management: Handle heavy calendar management using Microsoft Outlook, with the flexibility to accommodate last-minute schedule changes and urgent meeting requests


• Call Screening: Manage a high volume of telephone calls from both internal and external sources.


• Meeting Coordination: Organize meetings, prepare agendas, order meals, and arrange meeting rooms and invitations.


• Travel Management: Coordinate frequent and often last-minute travel arrangements, including flights, accommodations, and transportation, ensuring seamless itineraries for executives.


• Proficiency in Microsoft Office: Advanced skills in Excel, PowerPoint, Word, and Outlook are required for creating presentations, managing spreadsheets, and coordinating agendas.


• Project Management: Take ownership of special assignments and projects, conducting research and developing solutions with minimal supervision.


• Track Action Items: Monitor executive deliverables and proactively schedule time to address them.


• Email Mgmt & Correspondence: Manage and prioritize email correspondence. Ability to compose business correspondence and format documents with attention to detail.


• Multitasking & Confidentiality: Handle multiple tasks simultaneously and maintain strict confidentiality with sensitive materials.


• High Energy & Deadline-Driven: Meet deadlines in a fast-paced, high-pressure environment with excellent organizational skills.


• Adaptability: Be flexible in managing priorities for multiple executives and maintain a positive, solution-oriented attitude.

QUALIFICATIONS



Requirements:

• BA or BS degree


• Ability to interface professionally with all levels of employees.


• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.


• Exceptional organizational skills are necessary to succeed in this position.


• Must be flexible and able to work extended hours.


• Please note this is a required in-office position.

Qualified candidates must have strong communication, written, and verbal skills. Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!


We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,



Salary: $80,000 - $105,000 annually



The expected base salary for this position ranges from $80,000 to $105,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).



Working Conditions: Normal working conditions with the absence of disagreeable elements.



Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.


Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Apply Now