Senior Administrator / Chief of Staff/S at Michigan State University in EAST LANSING, Michigan

Job Description:

Job no: 995335

Work type: Support Staff

Pay Grade: 16

Major Administrative Unit / College: College Of Osteopathic Medicine

Department: Com Office Of Dean 40000041

Sub Area: APSA- Pro Supervisory

Salary: Salary Commensurate with Experience

Location: East Lansing

Categories: Administrative/Business/Professional, Professional Supervisory- APSA, Full Time (90-100%), Union
Working/Functional Title

Senior Administrator

Position Summary

The Senior Administrator, Office of the Dean, will serve as a high-level administrative leader within the College of Osteopathic Medicine (MSUCOM), reporting directly to the Dean and working closely with the Senior Associate Dean of Strategic Initiatives/Executive Chief of Staff. This position will be instrumental in managing and addressing a broad range of strategic initiatives, operational challenges, and institutional priorities across the college. With a diverse portfolio of responsibilities, the Senior Administrator will support the Dean's office in implementing critical projects and improving college-wide processes while maintaining flexibility to work across various departments and locations.

Key Responsibilities:

• Lead and oversee strategic projects across MSUCOM, ensuring seamless coordination between departments, faculty, and external partners.


• Collaborate directly with the Dean and Senior Associate Dean of Strategic Initiatives to manage and resolve institutional challenges and opportunities, with an emphasis on operational efficiency, project management, and innovation.


• Spearhead the development and implementation of continuous improvement initiatives across the College, drawing on Lean methodologies and other efficiency models, as necessary.


• Oversee complex workflows and communications across multiple departments, ensuring alignment with the College's mission and goals.


• Manage operational and administrative functions leveraging expertise from prior leadership roles.


• Develop and administer high-level policies and procedures that support compliance with regulatory requirements, ensuring alignment with college, state, and federal standards.


• Participate in budget planning, financial performance assessments, and resource management to optimize operational efficiency.


• Act as the liaison for the Dean's office with external partners, vendors, and internal stakeholders to support institutional growth and program development.


• Participate in recruitment, hiring, and personnel management for key roles within the College, contributing to the development of a highly skilled workforce.


• Coordinate with IT and other technical departments to enhance operational reporting and monitoring processes.


• Represent MSUCOM in strategic discussions, working with state and federal officials, hospital partners, and other external entities on a range of initiatives, including public health and community engagement.


• Maintain flexibility to work across multiple physical locations and adapt to the dynamic needs of the college, including possible travel and after-hours work as necessary.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Accounting, Management or related field; five to eight years of related and progressively more responsible or expansive work experience in financial management and analysis or personnel management; or an equivalent combination of education and experience.

Desired Qualifications

• Proven track record in senior-level administrative roles, particularly within healthcare, pathology, personnel management, or academic institutions.


• Significant experience in managing large-scale projects, budgets, and strategic initiatives with a focus on continuous improvement and operational excellence.


• Expertise in regulatory compliance


• Demonstrated ability to lead cross-functional teams and manage complex, multidisciplinary workflows.


• Exceptional leadership, communication, and interpersonal skills, capable of fostering relationships across all levels of the institution.


• Strong problem-solving abilities with a proactive approach to managing institutional challenges and opportunities.


• Master's degree in a relevant field; additional training and certifications in business acumen, leadership, and continuous improvement preferred.


• Familiarity with the operations of health systems, academic institutions, and medical programs is highly desired.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter

CV/Resume

3 References

Work Hours

STANDARD 8-5

Website

www.osteopathicmedicine.msu.edu

Bidding Eligibility ends 10/15/2024 at 11:55 PM

Advertised: Oct 9, 2024 Eastern Daylight Time

Applications close: Oct 15, 2024 Eastern Daylight Time

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