Administrative Support Associate at University of North Carolina at Chapel Hill in chapel hill, North Carolina

Job Description:

Department:

Globl Hlth and Infect Disease - 427801

Career Area :

Administrative/Clerical Support

Posting Open Date:

10/08/2024

Application Deadline:

10/14/2024

Position Type:

Temporary Staff (SHRA)

Position Title :

Administrative Support Associate

Position Number:

20067583

Vacancy ID:

S024160

Full-time/Part-time:

Full-Time Time-Limited

Hours per week:

40

Work Schedule:

Monday - Friday, 7:30-4:00

Position Location:

North Carolina, US

Hiring Range:

$16.00 - $20.00 per hour

Proposed Start Date:

10/28/2024

Estimated Duration of Appointment:

6 months not to exceed 11 months

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the
University of North Carolina at Chapel Hill consistently ranks as
one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of
professional training opportunities for career growth, skill development and lifelong learning and enjoy
exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.



OUR VISION

Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.



OUR MISSION

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.



Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.



Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.



Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

This position will function primarily as administrative support associate and receptionist. The individual will perform administrative functions for an assigned group of faculty and staff, including but not limited to typing letters, manuscripts, reports, memos, charts, tables, and other materials as assigned. Assisting with travel arrangements and reimbursements. Position will maintain and update reference database, reference retrieval and literature searches for the faculty supported as required. Answering phones and directing messages to the intended recipient; maintain faculty calendars; managing the scheduling and flow of faculty appointments (scheduled and unscheduled). Exercising judgment regarding access to physicians; checking and forwarding voicemails as appropriate; opening and sorting mail; photocopying documents as required; routing documents and other materials to their intended recipients; independently planning small and medium-size meetings and events and arranging for equipment as requested. Communicating effectively and professionally with professionals in other departments, departmental colleagues, vendors, and other administrative support tasks as assigned. Position will greet visitors and maintaining sign-in/visitor's badges to ensure Health Insurance Portability and Accountability Act (HIPPA) regulations are followed.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience:

Must be knowledgeable in Word, Excel and PowerPoint. Must be organized and the ability to multitask and prioritize several projects effectively. Ability to work independently and with Admin Team. Ability to work well under pressure and meet deadlines. Person must have excellent interpersonal skills and excellent written and verbal communication skills. Must be knowledgeable in the use of office equipment. Must be able to exercise tact and confidentiality when handling sensitive information.

Preferred Qualifications, Competencies, and Experience:

ConnectCarolina knowledge preferred
Prefer applicants with three or more years of professional office experience.

Campus Security Authority Responsibilities:

Not Applicable.

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