Financial Research Administrator at Governors State University in University Park, Illinois

Job Description:

Description

Governors State University's Office of Sponsored Programs and Research is seeking to hire a Financial Research Administrator to oversee the financial administration of grants and contracts from budget setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and rules. This position works closely with the Provost Office and Financial Services, as well as other financial and administrative units across the campus and throughout the University to provide efficient and effective grant administration support services to the GSU community. This position reports directly to the Director of Sponsored Programs and Research.

Essential Responsibilities

15%Work closely with Sponsored Programs Specialist and Director of Financial Services to ensure appropriate budget expenditures. Review budgets including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and ensure that actual expenditures are charged properly and in accordance with approved budget.




15%Prepare and submit interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of project budgets; expenditures; encumbrances and receivables. Perform grant and contract close out function including revenue/expense analysis.




10%Review and monitor individual grants and related transactions for compliance with private, local, State and Federal requirements; Resolve complex accounting issues including project over runs, and accelerated spending and grant expiration dates.




10%Process all grant-related journal entry transactions such as cost transfers; cross campus payments; tuition reimbursement; internal project funding; among others, in coordination with the Director of Financial Services.




10%Prepare and process all grant-related journal entry transactions for benefits such as SURS; Medical/Dental Insurance (CMS), MEDI; indirect costs.




10%Facilitate the set-up of new accounts with Principal Investigator (PI).




10%Monitor all reimbursement requests, P card purchases, procurements, personnel forms for new hires, and purchase orders related to sponsored projects checking for availability of funds, reviewing allowability under contract terms and conditions, and screening for correct capital equipment classifications. Communicate with Principal Investigators (PIs) if alternative funding is required.




5%Bill for government, public sector, and private sector grants and contracts, and monitor related collections.




5%Verify new award/contract information including funding source and billing information requirements.




5% Provide technical support for interpretation of regulations and reporting requirement.




5% Compile post-award data for OSPR Annual report and year-end reports, including work papers and analysis for auditors.



Salary Range: $74,451.00 - $85,000.00

(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).



This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit:
https://www.govst.edu/benefits/.

Required and Preferred Qualifications

REQUIRED: COLLEGE/UNIVERSITY TRANSCRIPTS, WHICH INCLUDES THE EARNED DEGREE AND CONFERRED DATE MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION (See "Special instructions to applicants" section below).





Minimum Qualifications:

1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
2. Three (3) to five (5) years of directly related experience in sponsored research accounting in a university, research foundation, or industry setting.
3. Proficient experience with Microsoft Word and Excel.
4. Proficient experience with computerized accounting systems.




Desired Education and Experience:

* Master's degree in a related field.
* Certified Public Accountant (CPA).
* Certified FRA/ CRA
* Five (5) years of progressive work experience in higher education or possess a strong enthusiasm to learn about higher education (university, community college or state agency associated with higher education).
* Strong working knowledge of Microsoft Excel with advanced skills including extensive work with large data sets and the ability to create Microsoft Excel reports that are dynamic, intuitive, and easily interpretable for a range of user types.
* Experienced knowledge of Colleague university accounting and data system.
* Aptitude for databases, data retrieval, analysis and reporting with experience extracting and standardizing inconsistent data from disparate data sources and identify potential cause-effect relationships.


For more details regarding the Grants and Contracts Associate classification, visit: Grants and Contracts Associate Spec Details (illinois.gov)


REQUIRED ATTACHMENTS:

Cover LetterResumeList of Professional ReferencesCollege Transcript (In order to have your college degree considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.)

Supplemental Information

DOCUMENTATION REQUIREMENT:


For consideration, applicants are required to attach the following:
1: All College/University Transcripts.
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).


RESIDENCY REQUIREMENT:

Illinois residency required within 180 days of the hire date.


CREDENTIAL ASSESSMENT EXAM DETAILS:

This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.


VETERAN'S PREFERENCE POINTS:

Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate



Note: Documentation must be received by the closing date of this posting.

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