About UsCraftech Restoration is a trusted name in the restoration industry, known for our prompt response, professionalism, and comprehensive restoration services. We are a small but dedicated team committed to providing exceptional service to our clients. As we continue to grow, we are looking for a skilled Office Administrator to join our team and help us maintain our high standards of efficiency and compliance.
Job DescriptionWe are seeking an experienced and detail-oriented Office Administrator to manage our administrative operations. The ideal candidate will have a strong background in accounting, payroll, budgeting, and human resources. This role requires someone who is organized, proactive, and able to handle multiple responsibilities with precision and confidentiality.
Key Responsibilities • Accounts Receivable/Accounts Payable (AR/AP): Manage invoicing, payments, and collections. Ensure accurate and timely processing of invoices and payments. • Payroll: Administer weekly payroll, including tracking employee hours, processing payroll changes, and ensuring compliance with federal and state regulations • Compliance: Ensure the company adheres to all relevant laws and regulations. Maintain and update compliance documentation. • Managing Books: Maintain accurate financial records and oversee general ledger functions. Reconcile accounts and prepare financial statements. • End of Year Accountant Prep: Prepare all necessary documentation and reports for the end-of-year accounting process. • Collections: Follow up on outstanding invoices and manage collections efforts to ensure timely payment. • Human Resources: Assist with HR functions, including employee onboarding, benefits administration, and maintaining personnel records. Address employee concerns and ensure a positive workplace environment.
Qualifications • Proven experience as an Office Administrator, Office Manager, or relevant role. • Strong knowledge of accounting principles and payroll procedures. • Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook). • Excellent organizational and multitasking abilities. • Strong attention to detail and problem-solving skills. • Ability to maintain confidentiality and handle sensitive information. • Excellent communication and interpersonal skills. • Knowledge of human resources principles and practices. • Experience in a small business environment is a plus.
Education • Bachelor's degree in Business Administration, Accounting, Finance, or related field preferred or equivalent experience. • Relevant certifications (e.g., CPA, HR Certification) are a plus.
Benefits • Competitive salary • Health & dental insurance • Retirement plan • Paid time off • Professional development opportunities
How to applyIf you are a motivated and organized individual with the skills and experience required for this role, we would love to hear from you. Please submit your resume and cover letter detailing your qualifications and experience to rstrait@craftechrestoration.com
Craftech Restoration is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.