LYNOUS has been retained on an exclusive basis by our commercial real estate brokerage Client. They provide innovative and progressive brokerage services to office and industrial clients locally, as well as across the United States and South America. They are known for their expertise and integrity.
We are seeking an Executive Assistant to support the President of the company who has experience working in the commercial real estate industry supporting executive level leadership with office operations experience.
POSITION
The ideal candidate will thrive in a small fast paced environment where each team members contributions are key and they can work independently, drive organization, ensure the office is running efficiently and serve as the central point of contact to provide customer service. Excellent communications skills, a self?starter with a willingness to take on a wide range of responsibilities, who can apply critical thinking to tackle and complete individual team member requests. The position requires experience in commercial real estate with some familiarity with leases, purchase sale agreements, financing loan documents, and/or letters of intent. This individual needs to be professional, confident, detailed oriented, accurate in their work and have good computer skills in Outlook, Word, Excel and PowerPoint.
RESPONSIBILITIES
Provide administrative support and office management
Prepare letters, contracts, reports, proposals, presentations, spreadsheets, and/or other documents as instructed
Proofread and edit all documents prior to finalizing
Help create operating efficiencies by developing standardize document templates, filing system, leveraging technologies and create workflows to benefit the team
Help manage calendars, email, and respond to phone requests
Coordinates onsite/offsite meetings and conference calls
Develop and maintain complete acquisition, disposition and tenant lease files
Coordinate and track third party due diligence reports, plus acquisition and disposition documentation
Conduct research to support property acquisitions, company needs, market information, procurement of vendors/contractors, and third?party reports
Manage all incoming and outgoing mail
Prepare and follow up to ensure delivery of any FedEx, UPS, or standard mail
Serve as a liaison between company: investors, tenants, clients, lenders and vendors
Ensure all company equipment, technology and phones are working properly
Perform miscellaneous filing, organizing, copying, ? including all digital files and folders; and updates and maintains all contact lists
Maintain adequate levels of office supplies, such as stamps, water, coffee, paper, ink, pens, etc.
Responsible for aspects of marketing: update and maintain website, collateral pieces, etc.
QUALIFICATIONS
Minimum of five years of commercial real estate experience as an Administrative/Executive Assistant, Transaction Coordinator, Property Administrator or Real Estate Legal Administrator/Assistant, etc.
College degree is a plus
Proven computer skills, proficient in Microsoft Office Suite: Outlook, Word, Excel and Power Point
Ability to maintain confidentiality with sensitive and private information while exercising impeccable discretion
Ability to adapt, be flexible during times of acquisitions and dispositions
Ability to complete tasks in a timely manner
Exceptional organization with good time management skills
A self?starter with the ability to work without supervision
Critical thinking, the ability to solve problems and offer solutions
Ability to learn quickly with an energetic and optimistic attitude
Ability to perform basic math: addition, subtraction, multiplication and division
Excellent listening, verbal and written communication skills
COMPENSATION
The compensation includes a competitive base salary, bonus, paid time off, free parking, exercise room/showers, and more.
RESUME SUBMISSION
For consideration, please submit a resume in Microsoft Word format to Associate3@LYNOUS.com. Please include your base salary and bonus history (listed separately). Please feel free to contact Allison Smith at LYNOUS Talent Management 469.371.4537 any day of the week from 8:30 a.m. to 8 p.m.