Job Description:

You have a life. We like that about you.

At OCLC, we believe you'll do the best work of your life when you're living the best life possible.

We work hard to build the technology that connects thousands of today's libraries. But we also work hard to make a job at OCLC a meaningful part of a balanced life- not a substitute for one.

Technology with a Purpose. OCLC supports thousands of libraries in making information more accessible and more useful to people around the world.  OCLC provides shared technology services, original research and community programs that help libraries meet the ever-evolving needs of their users, institutions, and communities. With office locations around the globe, OCLC employees are dedicated to offering premier services and software to help libraries.

The Job Details are as follows:

To promote the value and benefits of OCLC services to membership and potential members, by coordinating activities at conferences and events. Primary activities include exhibits, special events, meetings, updates and presentations. Oversee multiple conferences at a time, face numerous deadlines and orchestrate the activities of several different groups of people. Focus on meeting or exceeding internal and external client expectations for their planned events.

Major responsibilities:

• Under direction of Conference & Events Manager, organize and coordinate conferences, meetings, road shows, exhibitions at 30+ domestic and international exhibits.  Position will supervise the setup of events and meetings communicate with relevant internal departments and outside vendors to insure proper delivery of services. Task include scheduling booth space, setting up and dismantling exhibit equipment at conferences 10’x20’ or larger if required, revising/proofing copy for conference-related ads and email invitations, securing accommodations and meeting space, shipping equipment and collateral. 


• Coordinate activities at the ALA conferences, including planning and organizing meetings, special events, assist with the briefing presentation, feedback forms, etc.


• Oversee multiple conferences at a time, face numerous deadlines, and orchestrate the activities of several different groups of people.


• Track budget costs and stay within the budget allocated for assigned shows.  Negotiate costs with external vendors.


• Maintain an inventory of advertising specialty items, from small giveaways distributed at conference to VIP gifts for speakers.

 

Minimum qualifications:

• At least two or three years experience or equivalent in conference and event planning at conferences and events.


• Excellent verbal and written communication, proofreading, Microsoft office, emphasis on trade show communication,


• Discretion, judgment, initiative, must work independently


• Handle multiple projects and short timeframes, meet deadlines, work successfully with others

Desired qualifications:

• Trade show or Meeting Certification preferred, such as CTSM coordinated by EXHIBITOR.


• Academic degree or equivalent BS or BA Communications, Marketing


• Business knowledge of OCLC and OCLC services is beneficial.

Working Conditions: Normal office environment.

ADA/EAA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

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