Job Description Dominion Financial Services (DFS) is a mortgage originator for single family real estate. DFS originates two main loan products - a short term bridge loan for fix & flip investors, and a long-term rental loan for landlords growing their rental portfolios. DFS is thriving in the current competitive environment and shows aggressive quarterly growth. Our current origination volume is $70MM per month. DFS is looking for a detail-oriented Loan Administrator to join our growing team.
Maintain accurate and up-to-date records of all loans, ensuring completeness and compliance with regulatory requirements.
Calculate and issue loan payoffs in a timely manner upon request from borrowers.
Generate recurring notices across all product lines including, but not limited to, billing statements, maturity notices etc.
Prepare Verification of Mortgage (VOM) documents for borrowers as needed.
Generate and distribute IRS Form 1098 for borrowers to report mortgage interest information annually.
Assist in the preparation and verification of loan documentation, ensuring accuracy and compliance with company policies and regulations.
Perform data entry tasks to update loan details, changes, and other relevant information into the company's database. (Salesforce)
Provide excellent customer service by addressing interna and external l inquiries related to loan details, payments, and documentation.
Conduct periodic audits of loan files to ensure data integrity and regulatory compliance.
Collaborate with other departments such as underwriting, loan origination, and accounting to streamline loan processing and resolve any issues.
Stay informed about relevant lending regulations and ensure that all loan-related activities comply with federal, state, and company-specific guidelines.
General payment processing and reconciliation.
Update monthly status reports to the company's partners.
Cross-train with bookkeepers to provide additional help when the workload is high, or someone is out of the office.
Daily reconciliations
Documenting of deposits, new loans, paid off loans, AR/AP and loan transfers in QuickBooks and Excel
Generate required reports for loan purchasers upon sale of loan(s)
Requirements
High School diploma or GED required. Two-year degree in business, finance or related field preferred.
Minimum 5 years of commercial and/or construction loan servicing, loan documentation or related job experience in the financial industry.
Proficient in MS Office particularly MS Excel and MS Word.
Must possess excellent analytical and problem-solving skills, be detailed oriented with a commitment to a high level of data integrity and accuracy.
Knowledge of General Ledger balancing and common banking transactions.