We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our Digital Research Operations team. This temporary role is essential to maintain efficiency during a leave of absence and will involve working closely with three leaders, including a Vice President and two Directors.
This is a temporary role supporting a leave of absence.
Key Responsibilities:
Calendar Management: Manage complex scheduling for the Vice President and direct reports, prioritizing and proposing alternatives to meetings.
Communication Coordination: Prepare and send communications on behalf of leadership and manage the flow of information.
Meeting Support: Collaborate with other Executive Assistants to plan and organize departmental meetings, record minutes, and follow up on tasks.
Timekeeping and Committee Staffing: Serve as a backup timekeeper and assist in staffing committees and leadership meetings, including agenda preparation.
Qualifications:
Bachelor's Degree preferred; a minimum of 5 years of relevant experience supporting executive management in an administrative capacity.
Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) with exceptional Outlook skills.
Experience in project management and complex scheduling is a plus.
Preferred Skills:
Team-oriented with a customer service mindset.
Professional demeanor and ability to interact effectively with all levels of staff and leadership.
Strong judgment, diplomacy, and discretion in handling sensitive information.
Excellent problem-solving, negotiation, and interpersonal skills.
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills, with great attention to detail.
Why Join Us?
This is an exciting opportunity to support key initiatives within a dynamic team. If you thrive in a collaborative environment and are looking for a challenging role with flexibility, we want to hear from you!