Are you a highly organized and proactive professional with a passion for providing exceptional executive support? Our client is hiring a Senior Executive Administrative Support Professional to serve as a key resource for our Executive Leadership Team while managing the Corporate Travel Team, the field Divisional Administrative Support Team, and the Office Administrative Team in their new corporate headquarters.
What you'll do:
Ensure a seamless executive operation, oversee travel logistics, and coordinate with divisional administrative support teams to drive efficiency across the organization.
Provide comprehensive administrative support to the Executive Leadership Team, including calendar management, meeting coordination, meeting notes for distribution, communication management, and preparation of reports, presentations, other documents, and aiding in addressing follow-up tasks and key action items as required.
Travel Management: Lead and manage the travel team to coordinate complex travel arrangements, including booking flights, accommodations, transportation, and itineraries, ensuring cost-effectiveness and compliance with company policies.
Corporate Office Administrative Team Management: Lead and direct the Corporate Office Administrative Team, ensuring consistent support across all team members, optimizing team performance, customer satisfaction, compliance, and team performance.
Meeting and Event Coordination: Organize and manage executive meetings, board meetings, and special events, including scheduling, preparing agendas, coordinating logistics, and distributing materials.
Communication Liaison: Serve as primary point of contact between the Executive Leadership Team and internal/external stakeholders, ensuring clear, timely, and professional communication.
Data Management and Reporting: Maintain accurate records, files, and databases, and assist with data collection, analysis, and reporting to support executive decision-making.
Budget Oversight: Assist with budget management for executive, headquarters, and travel related expenses, ensuring adherence to financial guidelines and policies.
Project Management: Support special projects and initiatives led by the Executive Leadership Team, providing coordination, tracking progress, and reporting on outcomes as well as administer Board of Directors software program (Diligent) for Board Materials and Private Jet Flights (NetJets).
Compliance and Confidentiality: Ensure all activities and communications are conducted in accordance with company policies, confidentiality requirements, and legal standards.
Requirements for consideration:
Bachelor's degree in business administration, management, or a related field, or equivalent work experience.
Professional certifications such as CAP (Certified Administrative Professional) or PMP (Project Management Professional).
5 or more years of experience in an executive administrative support role, preferably with experience managing teams or coordinating multiple administrative functions.
Proven ability to manage complex calendars, travel arrangements, and executive communications.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools or software and Diligent software
Experience managing travel logistics and coordinating administrative support across multiple locations.
Experience in project management and process improvement initiatives.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines
This is a hybrid role, partially based at the Corporate Headquarters, combining time in a traditional office setting with remote work from your professional home office. You will be expected to work on-site at minimum three days a week.
WHAT WE OFFER: • Medical, Dental, & Vision Insurance • Basic Life Insurance • 401k Retirement Plan • Paid Holidays • Paid Vacation • Employee Assistance Program • Training & Development Opportunities