Are you an experienced professional with superior execution and organizational skills? As the Office Manager, your role requires exceptional attention to detail, diligence managing a variety of projects and event organization, and practiced interpersonal skills. The Office Manager is the lead communicator for operational, event, and administrative tasks. If you are humble and enjoy taking on administrative work, send in your resume today!
About the Job:
Facilitate meetings, professional engagements and event preparation materials, day-of agendas and post-event tasks and reporting duties.
Act as the key office point of contact with external and building vendor relationships, troubleshooting operational needs and spearheading office renovations and buildouts.
Be an office resource; negotiate vendor contracts, monitor and track internal feedback and recommendations and implement operational processes to fit a mission-driven team.
Maintain an organized space, stocked kitchen and office supply inventory, staying attuned to changing needs.
Prepare and edit invoices, email correspondence, financial reports, and agreements with external stakeholders.
Prepare meeting materials, rooms, technology specifics and coordination of scheduling needs across a team, prioritizing shared spaces across the team.
Support staff members with special assignments and project-management tasks.
About the Culture:
Mission-driven, non-profit work environment.
Hybrid work model.
Competitive benefit offerings.
About You:
Administrator. You possess four-plus years of office management, with an emphasis on vendor relationships and day-to-day office flow. Non-profit, property management or high-end hospitality management are encouraged to apply!
Proactive. You are an excellent decision maker, actively listen to feedback and implement changes for improvements of the team.
Down-to-earth. You see every new challenge as a chance to prove yourself.
Tech-savvy. You are proficient across G-suite programs and learn new systems quickly.
Service-minded. You deliver on your projects using quality customer service to internal and external contacts.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.