2-month assignment through AgileOne - Possibility of extension.
Required Experience & Skills: • Minimum of 8 years Administrative Assistant experience, with at least 4 years provided support to (Assoc Directors, Directors, Executive Directors , AVP) • Experience with travel and calendar management
Responsibilities: • Extensive scheduling and calendar / meeting management support for executives; including understanding priorities of executives and balancing calendar accordingly, as well as looking proactively through calendars and identifying and communicating conflicts • Coordinating and scheduling complex travel arrangements including multi-leg domestic and international travel as well as processing of Visas/Passports • Completing complex/international travel expense reports in a timely fashion • Assisting with interview scheduling and on-boarding of new hires • Coordinating meetings and events, from both planning and scheduling perspectives, with multi time zone management • Encouraging self-sufficiency and training team members as appropriate • Completing matrixed work activities with other departmental assistants • Occasionally coordinating and/or assisting with special projects requiring advanced analytical ability, independent judgment, creativity and problem-solving skills • Ability to handle and prioritize many simultaneous assignments with little supervision. • Extraordinary attention to detail, well organized, proactive, and outstanding communication skills • Self-directed individual with unrelenting follow-up and follow through skills • Ability to develop relationships and work well with others in demanding situations with a positive attitude • Coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments • Ability to take initiative, think proactively about risks and potential challenges, and drive results