In this position, the employee will be required to perform a variety of accounting tasks and will be responsible for maintaining the financial records by accurately recording, preparing and reporting the day-to-day financial transactions of the church. It will entail running the ShelbyNext accounting software program to process member and visitor contributions, business transactions such as receivable, payable, disbursements, expense vouchers and receipts.
FUNCTIONS:
General Accounting:
Set up new accounts in general ledger.
Check and verify source documents such as invoices, requisitions, receipts.
Reconcile general ledger accounts.
Prepare journal entries for reclassification of expenses.
Update and process monthly recurring journals.
Provide monthly financial and exception reports.
Facilitate year end closing for general ledger, membership and contribution modules.
Roll over ministry/program bank balances where approved.
Post statement of position at beginning of new year.
General ledger maintenance
Data Entry/Maintenance:
Account for cash receipts for tithes, offering, ministry activities and member pledge payments with weekly reconciliation of cash count to bank deposits.
Post cash receipts to the general ledger and reconcile with bank deposits.
Facilitate cash transfers between bank accounts in accordance with giving purpose.
Facilitate cash transfers store deposit accounts to corporate operating accounts.
Process weekly overage and shortage reports and report results to the Business Manager. resolve discrepancies between cash postings and bank deposits.
Input individual contributions into accounting system.
Create new member records and/or update existing member records.
Generate and distribute member contribution statements annually by January 30th.
Update membership information.
Account for and post refunds from ministries for money disbursed.
Accounts Payables:
Review check requisitions and invoices and verify authorization; ensure check requisitions and invoice meet budget guidelines and limits and are supported by proper documentation.
Record appropriate account code and provide budget to actual balances on all requisitions and invoices.
Provide requisitions and invoices with supporting documents to the business manager for approval.
Input requisitions and invoices into accounting system; run checks, input journal entries.
Provide checks and supporting documents to Trustees/Treasurer for signing.
Stamp requisitions/invoices paid and disburse remittances.
Ensure sufficient funds are available for check disbursement and undertake bank transfers where appropriate to support check disbursements.
Track outstanding receipts due from checks issued to ministry leaders on a monthly basis and provide report to Business Manager.
Maintain vendor file for paid and pending invoices.
Secure blank checks and maintain payable files and ledgers in an organized manner.
Payroll:
Maintain and process hourly paid employee timesheets and attendance records.
Prepare computer reports to verify payroll accuracy and maintain reports and records for all payroll deductions; provide timesheets and payroll records to Business Manager for approval.
Input biweekly hourly employee payroll where required and prepare payroll checks.
Perform electronic direct deposit function accurately and timely on a biweekly basis or as required.
Prepare payroll bank transfers on a timely basis.
Maintain records and files for all payroll deductions and in an orderly manner.
Bank Reconciliation:
Process month-end interface of journal entries with general ledger; reconciliations of bank accounts to the general ledger, researching and resolving any cash discrepancies.
Submit monthly bank reconciliations to Business Manager for review and signature.
Notify the Business Manager of any potential fraud issues.
Reports:
Run monthly budgeted financial statement and general ledger reports for each ministry/program using the ShelbyNext accounting software and distribute to each ministry/program.
Prepare exception reports and submit to the Business Manager of all ministries/programs that exceed budget and/or use funds inappropriately.
Update the general ledger chart of accounts as needed.
Audit:
Ensures compliance with established internal control procedures.
Assist with internal and external audit requirements.
Complete engagement and acceptance and planning forms.
Prepare bank confirmations.
Provide data and information as requested by external auditors.
Post audit adjustments.
Review audit drafts and recommend changes where required.
QUALIFICATIONS AND EXPERIENCE
Minimum of an Associate Degree in accounting, finance or related field.
Minimum Five (5) years working experience in accounting, finance or related field.
Nonprofit experience preferred.
REQUIREMENTS:
Ability to perform accounting functions in accordance with Generally Accepted Accounting Principles and Practices.
Knowledge of bookkeeping, including accounts receivable and payable, payroll, bank reconciliation, general ledger, budgeting and financial reports.
Hands-on knowledge of and experience with Microsoft Office, databases, accounting software, office practices and procedures, use of office equipment.
Data entry and word processing skills.
Accuracy and attention to detail.
Ability to communicate clearly and concisely both verbally and in writing.
Ability to multi-task with ease and professionalism.
Meet all requirements of confidentiality.
Act as back-up to Business Manager when unavailable or absent, including assistance with ministry, vendor and visitor inquiries concerning financial information.
Must have excellent interpersonal and people skills.
Must be a self-starter with the ability to work independently.