The biggest airlines in the world trust Landline to power their first and last mile connectivity. Landline's industry first platform allows airlines to leverage the seamlessness and affordability of ground transportation to add dynamic new routes to their network without sacrificing on quality or customer experience.
Today, Landline operates seamless multi-modal networks on behalf of American, United, Air Canada and Sun Country Airlines. Landline is backed by top tier venture and travel investors and is fundamentally reshaping the way every consumer thinks about the travel day by making air travel door to door and multimodal.
Our Values
Care for our communities. Be obsessive about the needs of our customers. Take care of each other and ourselves. Operate with kindness, integrity, and ingenuity.
The Role
The Executive Assistant at The Landline Company is an integral part of our team in Northern Colorado. Reporting to our co-founders, this position is responsible for supporting executive leadership and maintaining the look and feel of our primary office location in Old Town, Fort Collins.
Benefits
401(k)
Health insurance
Dental insurance
Vision Insurance
Employee assistance program
Life insurance
Paid time off
Parental leave
Professional development assistance
Responsibilities
Manage executive calendars by planning and scheduling calls, meetings, and conferences across different time zones and adjusting for last-minute changes
Prepare and coordinate documents for the executive team prior to meetings; proactively handle logistics for meetings
Track deadlines and calendared events; resolve conflicting needs; handle matters expeditiously and proactively
Communicate with internal and external stakeholders with professionalism, discretion and timeliness
Make travel arrangements and changes as needed; prepare expense reports
Occasional business travel in support of responsibilities
Maintain office space, including ordering supplies and vendor management
Promote employee engagement through coordination of office events
Other tasks and duties as assigned
Key Responsibilities
Calendar & Schedule Management: Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and ensuring timely responses.
Project Coordination: Assist with ongoing projects, helping to track progress, ensure deadlines are met, and communicate across teams.
Communication Liaison: Act as the first point of contact between the executive and internal/external stakeholders, managing communication flows.
Meeting Preparation: Prepare agendas, presentations, and supporting documents for meetings. Attend meetings to take minutes and ensure follow-up on action items.
Travel Coordination: Arrange domestic and international travel, accommodations, and itineraries.
Administrative Support: Manage expenses, process invoices, and assist with other administrative duties as required.
Event Planning: Organize internal and external events, meetings, off-sites, and company retreats.
Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
Adaptability: Take on ad-hoc tasks and special projects as needed to support the startup's fast-paced and evolving environment.
Qualifications
Experience: 3+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
Tech-savvy: Proficient in productivity tools such as Google Workspace, Microsoft Office Suite, project management software (Asana, Trello), and communication tools (Slack, Zoom).
Strong Organizational Skills: Ability to manage multiple tasks, prioritize, and maintain attention to detail in a dynamic environment.
Excellent Communication: Strong written and verbal communication skills. Able to draft professional correspondence on behalf of the executive.
Problem Solver: A proactive approach to problem-solving with strong decision-making capabilities.
Flexible & Adaptable: Ability to handle last-minute changes and work in a fast-changing environment.
Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
Bachelor's Degree: Preferred but not required.
Passion for the Landline mission and desire to work in the travel industry
Proactive - able to anticipate the next step without having to be directed