Job Overview: The Executive Assistant to the CEO will provide high-level administrative support, ensuring the CEO's schedule runs smoothly and efficiently. This role requires exceptional organizational skills, a proactive approach, and the ability to handle sensitive information with discretion.
Key Responsibilities:
Calendar Management:
Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
Ensure that the CEO is prepared for meetings with all necessary materials and information.
Communication:
Serve as the primary point of contact for internal and external communications for the CEO.
Draft and edit correspondence, reports, and presentations on behalf of the CEO.
Meeting Coordination:
Organize and coordinate meetings, including logistics, agendas, and follow-up on action items.
Take minutes during meetings and ensure timely distribution.
Project Support:
Assist in managing special projects and initiatives as directed by the CEO.
Conduct research and prepare briefing materials as needed.
Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality and professionalism.
Maintain a high level of integrity in all interactions and communications.
Office Management:
Oversee office operations and coordinate with other administrative staff to ensure smooth workflow.
Manage office supplies and equipment as needed.
Qualifications:
Bachelor's or Associates degree preferred.
5+ years of experience as an executive assistant or in a similar administrative role, preferably supporting C-level executives.
Exceptional organizational and multitasking skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Ability to work independently and manage competing priorities effectively.