Registrar Specialist 1 - Multiple Opportunities (Temporary, Part-Time) at Pima Community College in Tucson, Arizona

Job Description:

Pima Community College



Pima Community College Named Top University/College Employer in Arizona



Position Title: Registrar Specialist 1 - Multiple Opportunities (Temporary, Part-Time, up to 19.5 hours per week)



Department: District Office



Rate of Pay: $20.24/hour



Closed Date: October 21, 2024, 5:00 PM Arizona Time



Position Summary:



The Registrar Specialist 1 serves the Registrar & Enrollment Management Office by providing data entry, document retention, and student records services. Provides a range of student records services to assist with the duties and responsibilities of the Registrar Specialist 2 team and Registrar Supervisors. Intake, file, and index student academic records, while following all regulatory compliance principles and guidelines. Fielding student related issues and inquiries from students and campus staff, related to Registrar & Enrollment Management Office services and responsibilities, via incoming calls, emails and department chatbot.



Duties and Responsibilities:

• Performs data entry and student records management tasks


• Posts records to student accounts in Banner and indexes documents to Banner Document Management system according to College document retention policies


• Receives and catalogs official high school and college transcripts


• Maintains confidential student records in compliance with Family Educational Rights and Privacy Act (FERPA)


• Assists with enrollment verifications


• Provides general information and services to students and the public with inquiries related to College admissions, sending transcripts, ordering transcripts, or other student records questions


• Performs all other duties and responsibilities as assigned or directed by the supervisor

• High School Diploma or GED and
  


• One to three years of related experience

• Associates degree in General Studies or a closely related field of study


• Three to five years of related experience

• Knowledge of regulatory compliance principles and practices


• Knowledge of administrative procedures and practices


• Knowledge of internal and external customer service principles and practices


• Skill in effective communication (both written and oral)


• Skill in organization, coordination and management


• Skill in positive, productive and flexible customer service


• Ability to apply effective and accurate data entry and typing skills


• Ability to develop and maintain effective and positive working relationships